Business Administrator
Redmond (King County) Administration
Job description
The Outlook team within the Office Product Group is looking for a motivated and successful Business Administrator to support 3 Partner-Level Managers. Are you looking to take on an exciting new challenge and join a fun, dynamic team? Are you creative, well-organized, a master of time management, and enjoy working with others? It’s a fast-paced global organization, and if you want to learn, grow and make great things happen, we’d love to have you join us!
Responsibilities include:
• Calendar management for 3 partner managers
• Organize team meetings, off-sites, and morale events
• Build and maintain effective relationships with BAs and EAs in the division as well as with HR and Finance
• Coordinate complex travel logistics, trip preparation and submit expense reports for management.
• Manage process to plan and review travel to ensure compliance with policy.
• Maintain headcount accuracy, manage new employee setup, manage office space and moves; general project support and administrative tasks as needed
• Manage procurement of goods and services including computer equipment, offices supplies, reference material, manage vendor relationships, maintain storage rooms and manage on-hand supplies level.
• Assist teams with timely closure of PO’s.
• Exercise sound judgement, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with highly confidential and sensitive information
Required Qualification:
• 2+ years of administrative experience
Preferred Qualifications:
• Demonstrated agility and the ability to change direction in response to a fluctuating work environment.
• Willingness to change directions at a moment’s notice with a positive, “can-do” attitude.
• Demonstrated drive and initiative to identify, solve, and follow-through on problems and the ability to act independently to achieve results with a high degree of accuracy, professionalism, and attention to detail.
• Outstanding project and time management skills, and the ability to handle multiple simultaneous projects at once.
• Maintains a cool and focused persona under pressure, within short time constraints, and in relatively ambiguous and complex situations.
• Proven excellence in administrative skills and functions
• Work effectively in a global environment and across cultural boundaries
• Demonstrate drive and initiative with a track-record of effectively and independently prioritizing work and resources to complete a variety of project on time
• Self-starter with the ability to anticipate needs and act ahead of direct guidance in a fast-paced environment
• You can be trusted with the knowledge and handling of confidential information
• Have effective written and verbal communication skills and strong problem-solving skills and attention to detail
• Proficiency with Microsoft products including Excel, Outlook, Word, PowerPoint, Visio and SharePoint.
• Working knowledge of internal Microsoft tools such as Headtrax, MSS, Concur travel tool, Informa, AssetLink, FIM is a bonus.
• Provide positive interactions with others
• BA/BS degree is desirable, but not required
• Must be able to safely move up to 30lbs.
Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to