Accounts Payable

Job description

Critical competences:
· Ability to be clear forward thinker, analyze and resolve problems using good judgment in pressure situations.
· Ability to focus on details, analyze and resolve numerical problems.
· Ability to work with constant interruptions and maintain a calm, pleasant and professional attitude.
· Ability to ensure confidentiality of pertinent hotel data/information.
· Ability to work without direct supervision.
· Ability to communicate in English with guests, visitors and hotel staff.
· 1 year experience in bank or similar tasks.
Essential job function
1. Post all invoices by vendor name with correct amount.
2. Match receiving records or packing slips with Purchase Order forms.
3. Verify and match quantities and prices.
4. Code with correct department and expense account.
5. Allocate invoices and Sun Account journals to the department folders to be checked by Asst. Dir. of Finance.
6. Work with Cost Controller for Fidelio , Sun Account interface.
7. Prepare Suppliers Aging.
8. Arrange and make payments to vendors and contractors.
9. Filing.
10. To follow fire and work safety regulations.
11. To carry out official orders of his/her immediate manager.

Guest Relations: Assist other employees to ensure proper coverage and prompt guest service.

Communication :
· Talk with and listen to other employees to effectively exchange information.
· Speak to guests and co-workers using clear, appropriate and professional language.
· Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.

Working with Others:
· Support all co-workers and treat them with dignity and respect.
· Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
· Develop and maintain positive and productive working relationships with other employees and departments.
· Actively listen to and consider the concerns of other employees, responding appropriately and effectively.
· Partner with and assist others to promote an environment of teamwork and achieve common goals.

At more than 80 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. As the premier worldwide provider of luxury experiences, we set the standard for rare and special luxury service the world over. We invite you to explore The Ritz-Carlton.

Desired profile

Qualifications :

Job Summary

Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Complete period-end closing procedures and reports as specified. Audit cashier banks periodically according to SOPs. Maintain, distribute, and record petty cash, cashier banks, and contracts. Document, maintain, communicate, and act upon all Cash Variances according to SOPs. Act as liaison between property and armored car service or primary banking institution. Participate in internal, external, and regulatory audit processes and ensure compliance with SOPs.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette; ensure that coworkers understand their tasks. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

The Ritz-Carlton is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. The Ritz-Carlton does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.