Administrative Assistant

Job description

You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.

When you join KPMG you'll be one of over 200,000 professionals providing audit, tax, advisory and business enablement services across 154 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there's no limit to the impact you can make. Let's do this.

Overview of the opportunity:

Administrative staff are an essential part of KPMG's strategy. We have over 90 highly qualified administrative professionals in Montreal who provide valuable support to our Tax, Audit and Advisory client service staff.

They are key to our daily activities and their role consists in ensuring excellent client service by producing timely, superior quality deliverables so that their teams may focus entirely on their clients.

What you will do:

·  Provide senior level administrative support to partners, senior managers, managers and client service teams.
·  Ensure the accuracy and completeness of client data by following national risk management and branding guidelines.
·  Coordinate, prepare, edit and/or proofread documents such as correspondence, proposals, presentations, and reports using various software.
·  Respond independently to client enquiries and escalate complex enquiries to appropriate parties based on knowledge of practice/structure and work process.
·  Manage the partners' agenda and coordinate client relationship management in order to optimize their timetable.
·  Provide proactive billing and collection support and coordination using various KPMG systems.
·  Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups using Concur.
·  Coordinate meetings, conference calls, video conferences, Skype meetings, etc., organize materials and take minutes.
·  Oversee the preparation and the submission of time sheets and expense reports for partners.
What you bring to the role:

·  You have a College diploma or equivalent combination of education and experience as an administrative assistant.
·  You are bilingual: French, English.
·  You have at least three to five years of experience in administrative support.
·  You have advanced knowledge of MS Office, especially Outlook, Word, Excel and PowerPoint.
Keys to your success

·  Exceptional time management skills.
·  Strong attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
·  Proven ability to deal with sensitive materials with a high degree of tact and discretion.

The benefits of working for KPMG

·  A competitive salary subject to increases, and group insurance plans
·  Three weeks of vacation allowance
·  A pension plan
·  Personal time to help achieve a work-life balance
·  Daytime work schedule, Monday to Friday
·  A challenging work environment focused on sharing, professional development and learning
·  A comfortable office located in the heart of downtown Montréal
Learn more about where a career at KPMG can take you.
Location Montréal, QC ,Our Values, The KPMG Way
We lead by example | We work together | We respect the individual
We seek the facts and provide insight | We are open and honest in our communication
We are committed to our communities | Above all, we act with integrity

KPMG is an equal opportunity employer and values diversity in its workforce. KPMG encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. Any assessment and selection materials or processes used during the recruitment process will be available in an accessible format to applicants with disabilities, upon request. If you require a disability-related accommodation in order to participate in the recruitment process , please contact the HR Shared Service Centre by email atcafmcdnhrsthotline@kpmg.ca or by phone at 416-777-8002 or toll free 1-888-466-4778 (Option 1). KPMG will consult with all applicants with disabilities who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.
Category Administrative Support Service Line Client Administration ,Industry Not Applicable