POMELLATO Executive Assistant & Project Coordinator, Japan & Korea

Job description

Role Summary This role provides high-level executive assistance to the Japan & Korea leadership while driving cross-functional projects that support business expansion, operational efficiency, and strategic initiatives. The ideal candidate is superbly organized, a strong multi-tasker, and a self-starter who can operate autonomously in a fast-paced luxury environment. The position requires excellent communication skills and the ability to collaborate and influence stakeholders across multiple markets and organizational levels.

Report to: President & Representative Director, Pomellato North Asia and Oceania

Location: Tokyo, Japan

Key Responsibilities

Executive Assistant Responsibilities 　

·  Provide proactive administrative and organizational support to the Japan & Korea leadership.
·  Manage complex calendars, business trips, expenses, and communication flow.
·  Prepare high-impact presentation materials, reports, and documentation (PowerPoint skills essential).
·  Coordinate internal and external meetings, agendas, and follow-up actions.
·  Always maintain strict confidentiality and discretion.

Project Coordination

·  Support cross-functional projects across Japan & Korea, liaising with Retail, HR, Finance, Marketing, VM, and global teams.
·  Coordinate timelines, track project progress, and ensure that deliverables are met.
·  Facilitate communication and alignment across diverse functions and organizational levels.
·  Prepare project documents and ensure smooth execution end-to-end.

Stakeholder Management

·  Act as a communication hub between the Executive Office and local/global teams.
·  Build productive relationships with internal stakeholders and external partners.
·  Influence and coordinate multiple functions with empathy, clarity, and professionalism.

Requirements & Qualifications

Must-Haves

·  English & Japanese bilingual (fluency in both written and spoken communication).
·  Exceptional organizational, multi-tasking, and time-management skills.
·  Advanced skills in PowerPoint and presentation documentation; strong ability to create clear, polished executive-level materials.
·  Self-starter with strong ownership, initiative, and problem-solving mindset.
·  Proven ability to liaise, coordinate, and influence across diverse teams and hierarchical levels.

Preferred Qualifications

·  Korean language proficiency is a plus.
·  Previous experience supporting executives (EA or similar roles).
·  Experience in the luxury industry is strongly preferred but top-tier industries such as consulting firms, cosmetics, automotive, or leading FMCG are also suitable.
·  Experience working in multinational, fast-paced environments.

Profile Fit

·  Polished, professional, and comfortable interacting with senior leaders.
·  Thrives in ambiguity and adapts quickly to change.
·  Strong sense of ownership and accountability.
·  High level of integrity and confidentiality.

·  Full time
·  Asie
·  Japan