Accounts Payable and Receivables Assistant

Job description

THE ROLE:

You will have the responsibility of controlling expenses by receiving, processing and reconciling invoices, and allocating payments

You will also be responsible for reconciling the accounts receivable ledger. The position is based in Olaf Street (W11) London

Accounts Payable

· Validation of the supplier invoices in the OCR system (including assessing invoices for VAT eligibility)

· High volume invoice processing – Coding and obtaining approval – chasing approvals

· Dealing with daily invoice queries

· Supplier statement reconciliations and queries

· Weekly/Fortnightly supplier payment runs, allocation/posting payments (BACS, Eurozone/International Transfers in multiple currencies) to the system, sending remittance advices

· Monthly intercompany payment runs

· Posting Direct Debits from the cashbooks

· Keeping control of un-posted items from the cashbook, contacting suppliers for missing invoices

· Entering and posting manual intercompany invoices

· Assisting with compiling of monthly accrual reports

· Filing and other ad hoc duties on request

· Processing Manual Expense Claims

· Managing new supplier setups/change requests

· Review of aged creditors listings

Accounts Receivable

· Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted

· Actively review the age debtor report to reduce debt

· Actively liaise with debtors to collect in aged debts to reduce outstanding debt, and assist with any invoice queries they may have

· Creating/Coding/Uploading/Posting accounts receivable invoices to the ledger

· Providing assistance to Treasury Department (when required) for confirmation of Store Sale receipts

· Generate reports detailing accounts receivable status for

Additional Duties

· Monthly Intrastat, EC Sales and ISD Reporting and Submission (HMRC or Local Customs Declaration of Goods)

· ADHOC duties as and when required as role will develop

Performance Indicators :

· Accuracy and transparency, attention to details

· Flexibility and proactive attitude

· Building relationships with approvers, suppliers and customers

· Aged Creditors – Payment to Settlement to targets set

· Aged Debtors – Debt over 60+days to targets set

Desired profile

Qualifications :



Skills & Attributes

· English/French/Spanish language skills would be beneficial

· Ability to work under pressure and meet tight reporting deadlines

· Strong communication and team working skills

· Ability to problem solve and work in a logical manner

· Ability to be receptive of change and manage changes in working practices

· Good attention to detail

· Competent in managing high volumes of data

· Good excel and general IT skills – ESSENTIAL

· Knowledge of JD Edwards Accounting System would also be beneficial but not essential as undergoing systems upgrade in 2018/19 (INFOR custom built ERP)

· Knowledge of Intrastat, EC Sales and ISD Reporting would also be beneficial but not essential