Senior Administrative Assistant - Central London

Job description

Johnson & Johnson family of Companies is comprised of more than 250 operating companies in 57 countries employing 117,000 people. Our companies develop and market products in three business segments: CONSUMER, MEDICAL DEVICES & PHARMACEUTICALS and we turnover in excess of $91
Billion.

J&J Innovation Centers (ICs) are in the process of being opened in San Francisco, Boston and London. The goal of the ICs is to create a critical platform to compete for the top medical innovations at universities and biotech companies allowing Janssen to build the best pipeline in the industry. Operating close to where the greatest innovations occur will give us early access and better insights to make our investment selections. This will allow us to increase our probability of success in on-boarding new products.

We are recruiting a Senior Administrative Assistant to be based at our London Innovation Center located in just off Bond Street.

Job Role:
The Senior Administrative Assistant provides administrative support to several members of the J&J Innovation Center. This person will coordinate calendars, make travel arrangements, schedule meetings, and maintain records. Assist in the preparations for Senior Management and Executive Management meetings in collaboration with the Office Manager on site.

Responsibilities:
Process and coordinate the flow of documentation, technical reports, audit reports, Quality Agreements, and other general correspondence
Provide support in areas that include phone coverage, travel arrangements, Concur Expenses Reporting, Ariba PO processing, SharePoint Site Administration, records retention, IT Service Request Management (SRM) requests, facilities planning as requested, meeting coordination, Our Source administration, Passport service requests
Stay updated on all company policies, procedures, and guidelines relevant to the functioning of the groups
Provides back-up coverage for other Administrative Assistants when necessary
Interact with various levels of management on a day to day basis, handling very confidential documents and materials.
Excellent organizational and communication skills and to interact with the Executive Administrative Assistant
The individual must be highly motivated to initiate and follow through on tasks with minimal guidance

Desired profile

Qualifications :

Qualifications:
A minimum of a High School diploma or equivalent is required. An Associate degree or Bachelor's degree is preferred. Administrative Assistant or Coordinator experience is required. Familiarity with pharmaceutical and/or biotechnology terminology is preferred. Good communication skills and experience with Microsoft Office software (MS Word, Outlook, Org Plus, Excel, PowerPoint, etc.) is required. Experience with Concur Expenses Reporting, Ariba PO Processing, SharePoint Site Administration, and Our Source Administration, or similar systems, is preferred. This position will be located in London, U.K.