Property Associate

Job description

SUMMARY
Provides administrative support to the property to include but not limited to accounts payable, accounts receivable, contracted services and lease administration.
 
ESSENTIAL FUNCTIONS

·         Processing and coding of all accounts payable invoices at the property per established schedules.

·         Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made.  Research and request appropriate back-up from vendor if necessary.

·         Send out rent statements to tenants in sufficient time according to accounting calendar.

·         Collecting rent and ensuring accounts receivable balances are minimized at the property.

·         Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance.

·         Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters.

·         Maintain spreadsheet of COI's on file that detail the insured and the policy expiration.

·         Generating contracts for services at the property per the direction and input of the General Manager.

·         Completing assigned financial reporting tasks in support of client requirements.

·         Assisting the General Manager in preparation of the annual asset plan and budget.

·         Providing quality assurance on contracted vendors as requested by the General Manager.

·         Participating in the property’s Team Emergency Response Plan and procedures.

·         Assisting in Move-In/Move-Out processes and procedures.

·         Answering telephones and greeting visitors.

·         Administering tenant relations programs, including tenant events.

·         Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate.

·         Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.