PA and Network Administrator - Jll - Cambridge

Job description

PA and Network Administrator - Queensgate Shopping Centre, Peterborough

PA Specification:

· Direct support to Senior Management Team (SMT)
· Admin support for Management Team where required
· Time Management - Ability to manage time well and be self-motivated, without direct supervision
· Communication - Able to provide ongoing input to all teams through thoughtful and detailed information
· Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary
· Organisation - Ability to maintain an organised workspace/office
· Customer Service - Has the interpersonal skills to provide good service to customers, contractors, vendors, and clients. Has friendly and helpful attitude

Job Description:

· Dealing with every aspect of support including diary management, email management, first point of contact for clients internal and external
· Primary support to the Centre Director & Assistant Centre Director organising diary and emails (keep abreast of leave booked to avoid double booking of SMT)
· Maintain confidentiality
· Prepare and submit expense reports for self and SMT – if required
· Arrange travel and accommodation in compliance with JLL policies and procedures (Concur System) for SMT
· Set office standard for compliance with company minimum standards, policies and procedures.
· Produce correspondence
· Provide admin support to Reception team for Conference Room bookings and management of Conference Room Diaries
· Maintain Duty Manager and Emergency Procedures Files
· Maintain emergency notification systems updates
· Client & QCA Report production, collation and distribution – Monthly Dashboard, Monthly Report and Quarterly Reports.
· Presentations – (All Team Brief – monthly, maintain Staff Lounge Presentation (weekly)) and any other presentations pulled together as required
· Meeting Minutes
· Coordinate office moves
· Administrative support to integrated contract teams
· Budget management of IT Budget
· Management of and raising PO’s annually for Contracts under remit of PA/Network Administrator
· Maintain Asset Register, Fit for Sale & Contract Schedules – diarising due dates for all relevant personnel
· New Starter Packs
· Administration and Management of Display Screen Equipment Assessments
· Ownership of GDPR across all admin functions
· Ownership and maintenance of JLL Training Matrix for all JLL employees
· Ownership and maintenance of Sharepoint Team Sites
· Attend any training and development courses as necessary or advised JLL requirements

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.