Offers “Jll”

Expires soon Jll

Mailroom Clerk

  • Internship
  • Vacaville (Solano)
  • Administration

Job description

Job Summary

Responsible for receiving and sorting incoming mail and/or packages to distribute to other departments or individuals.

Job Responsibilities

Area of Responsibility

Key Elements and Essential Tasks

Time Spent on Task

Mail Organization

·  Sort and collate mail
·  Dispose of junk mail
·  Sort mail, such as returned letters, adjustments, bills, orders and payments
·  Resolve issues with incorrect, returned mail
·  Receive outgoing mail and apply correct postage
·  Arrange for pickup of outgoing mail
·  Stamp mail with postage meters
·  Fold letters, circulars or other documents and insert into envelopes for distribution
·  Record registered mail


Mail Distribution

·  Place mail in proper buckets for distribution
·  Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
·  Weigh mail to determine correct postage
·  Place mail in metal bins and carry to departments for distribution

Forklift Operation

·  Operate forklift and electronic pallet jacks as needed
·  Unload mail from trucks

Office Assistance

·  Perform hospitality services and minor housekeeping items
·  Provide reception relief as needed
·  Ensure office is adequately stocked with mail supplies
·  Stock copy rooms and printing devices
·  Provide support for small office moves
·  Set up and tear down conference rooms

·  Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities




·  Candidate must have a high school diploma or GED equivalent

Years of relevant experience

·  1-2 years of previous mailroom experience

Skills and knowledge

·  Excellent communication skills in English, both written and oral
·  Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines

Other abilities

·  Ability to learn quickly
·  Ability to sort the mail in a way to help ease and speed of delivery



·  Certified Fork Lift Operator

Physical work requirements and work conditions

·  Must be able to lift a minimum of 50 lbs
·  Ability to spend much of the day on his/her feet
·  Must be able to work quickly with hands and have good hand/eye coordination

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