Facilities Coordinator

Job description

Facilities Coordinator, Singapore

Integrated Facilities Management

What this job involves:

Providing onsite support

You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by

Facilities Operation

·  Assist in the implementation of the energy management program when required.
·  Assist & monitor to ensure all building procedures and performance measures are always maintained.
·  Assist with the monitoring of the Planned Maintenance Program and ensure the vendor perform and carry out all services as per schedule.
·  Assist the Management Team with the coordination of Churn and other relocations activities as required.
·  Ensure all Reactive Maintenance is completed as per the agreed timeframes.
·  Ensure all Finance Management requirements are completed in a timely and accurate manner.
·  Co-ordinate and arrange meeting room request
·  Oversee receptionist & courier services.
·  Report to site when required during off days to support the team.
·  Assist in building Annual power down maintenance.
·  Perform daily checks on office areas and meeting rooms. Follow up corrective action accordingly.
·  Conducting monthly site Cleaning Audits and monthly site Inspection with cleaning supervisor
·  Follow up on HelpNow ticket.  
·  Assign seat for new hire and tracking, maintain/arrangement of cubicle name tagging of offices and allocation of personal lockers for flexi staff, including arrangement for duplication of keys and other requests.
·  Conduct Monthly meeting with Cleaning Supervisor
·  Conduct quarterly space audits.
·  Ensure good tracking of carpark application and termination of season parking for staff and liaise with building management.
·  Coordinate with vendors to ensure timely submission of invoices & submit to finance for payment process.
·  Provide support to Facilities Manager for all initiatives, process implementation, reports, and project-related matters when required.
·  Responsible for the preparation & raising of POR when required.
·  Ordering & maintaining record for all office supplies and keeping stock records of these items

Reporting:

·  Assist Facilities Manager on monthly Facility walk through report
·  Assist Facilities Manager on Planned Preventive Maintenance Report.
·  Assist Facilities Manager on Help Desk Tracker report.

Training:

Actively participate in all planned training activities

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related inquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.

At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery, and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures, and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need to be a:

Passion for service

Do you have prior experience in facilities, property management, hospitality or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? Are you knowledgeable in various property systems? You are what we’re looking for

Team player

JLL’s unmatched excellence is only made possible by teamwork—a core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our ‘I am JLL’ core behaviours is also under your mandate.

Client-focused enthusiast

It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We’ll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay, and benefits package.

Apply today!

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