Facilities Coordinator

Job description

The Facility Coordinator provides direct support to the client’s Regional Property Manager, employees and visitors as well as to JLL’s Operation Manager and engineers.   

Operations:

·  Oversee Service Providers
·  Janitorial Service Provider
·  Daily and weekly building inspections
·  Participate in weekly service meetings providing direction to janitorial management
·  Carpet Cleaner Service Provider (JLL contract)
·  Set, coordinate and oversee schedule
·  Notify Security, etc. of carpet cleaner visits.
·  Plant Service Provider
·  Set, coordinate and oversee schedule
·  Paint Service Provider
·  In some locations, set, coordinate and oversee schedule - painter with engineering teams
·  Maintain vendor badges
·  Maintain current work order status in Corrigo work order system
·  Enter work orders when necessary on behalf of the client, add notes as work progresses and close when completed.
·  Monitor SLA completion dates on work orders to ensure they do not become overdue, request PM approval, and adjust when necessary.
·  Redirect work orders that are assigned to wrong vendor.( or location)
·  Create, update and send out service provider reports to local service providers to ensure they are meeting SLA requirements (putting work orders into progress, closing on time, etc.)
·  Research and respond to Negative Surveys

·  Janitorial  inspections
·  Submit work orders to service providers and or engineering when applicable, keeping within assigned budget

·  Provide backup to other FCs
·  Provide coverage during PTO, sick time or other absences when assigned
·  Meetings
·  Attend meetings as required
·  Conduct meetings as required

EMPLOYEE SPECIFICATIONS:

The ideal candidate should possess 2-4 Years of experience in a professional faced paced environment. 

College degree preferred but not required with established track record.

Proficiency with Microsoft Office

Understanding of a Work Order system (Corrigo or similar)

Strong attention to detail, organizational and analytical skills

Self-starter and team player

Customer Service skills both internal and external

Ability to communicate professionally in both written and verbal form

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jl..com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.