Facilities Administrator

Job description

Facilities Administrator

IFM, Singapore

What this job involves:
Being administrative
You will be assisting Facilities Management in the delivery of IFM services as well as assist in the maintenance of the premises including any designated financial, maintenance, procurement, asset and vendor management.You will be doing administrative jobs such as attending to calls/ emails, servicing users on a timely basis, ordering copier papers and pantry items, recording requests through OVSC and updating it in 360, sending out defect list, creating helpdesk monthly and YTD report, etc. You will also be required to handle enquires, conduct periodic cleaning and order/distribute/store BCM items such as face mask, hand sanitizer, thermostat, alcohol swap and travel kit for emergency use. You will also assist in collation for all team monthly report and with other duties as assigned by the reporting manager for any operational or business needs.

Coordinating
You will be coordinating vendors/ handyman works as well as coordinate FM works across the sites. This includes site inspection, general builder’s work and conducting site survey with regular check. You will also be involved in coordinating Pest Control and cleaning services to ensure the services is being provided and premises are being upkeep. You will also be updating the list of vendors and contacts monthly.

Sounds like you? To apply you need to be:
People person
You are able to promote open, constructive and collaborative relations with superiors, subordinates, peers and clients. You have adequate interpersonal skills to manage diverse range of service providers and client representative as well as to interact with a wide range of client users and demands.

Capable
You work towards objectives unsupervised and is able to advise solutions for difficult problems to the superior to improve operations. You will actively search out opportunities to achieve best results and increase the service delivery provided by us.

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