Assistant Manager - Procurement

Job description

Job Title

Asst. Manager

Department/Client Account

Procurement

Line Manager

Strategic Sourcing

Number of Subordinates

Nil

Job Summary/Goals

To align with CLIENT account team and execute procurement strategies for initiatives for facility services. Manage supplier relationships including administrative and operational activities and issues. Ensure all Jones Lang LaSalle sourcing and contracting standards are maintained.

To ensure proper vendor management, to meet the contractual obligations to the client.

Maintain the data of revenue vs expenditure and oversee the closure of contracts/PO’s.

Oversee the statutory compliance requirements from the vendor’s end.

Help checking and processing of vendor invoices.

Essential Duties and Responsibilities

Responsible to execute the Procurement strategy for JLL – CLIENT account. Ensure proper communications with site teams. Provide detailed instructions and continuous follow-up to support the operations team in standardized procurement and contract processes. Negotiate pricing and terms with vendors to provide best possible solution to CLIENT Account Team. Manage information of Purchase Orders issued to JLL vendors. Provide information to management on Purchase Orders whenever required. Manage information on cost savings and provide reports whenever required. Identify opportunities to consolidate supplier base wherever possible to leverage on volume economies. Identify suppliers, capabilities, share of business, products pricing to establish standardisation of rates for all requirements within scope. Ensure timely issue of Purchase Order to vendors. Demonstrate continuous effort to improve procurement operations, decrease turnaround time and streamline work processes. Manage data integrity and provide reports whenever required by the management. Ensure compliance to JLL standard processes and procedures. Be proactive and manage internal and external customer expectations. Ensure Vendors are submitting all required information and documents in line with the statutory compliance requirements. Undertake scrutiny of vendor invoices for correctness and timely submission. Provide liaison between vendors, site teams, finance team and management to ensure timely payments to vendors.

Duties And Responsibilities

Ensure timely issue of PO’s to vendors as per PO’s/Cost sheets Ensure PO tracker is maintained as per agreed format and shared with the Finance and Operations team. Over view on the management of the JDE team. Ensure all Procurement and savings related data is maintained Ensure data security and sharing of data on need to know basis.

Key Performance Measures

Meet JLL KPI´s for:

Customer (internal/external) Satisfaction

Savings

Supplier Management

Best Practices

Innovation

Skills

Superior Inter-personal and communication skills

Superior PC skills

Competencies

Organisation skills, Strong Analytical Ability required.

Fluent in English; additional languages a plus

Good knowledge of suppliers, market trends, bidding process & negotiation 

Experience

Purchasing experience required for 5 to 6 Years

Knowledge of ERP like SAP / Oracle would be a plus

Qualifications

Graduate. Diploma in SCM and PG in Management will be preferred.

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