Administrative Assistant

Job description

Job Title

Administrative Assistant

Reporting To (title)

Business Unit Manager/Director/Leader

August, 2015

Exemption:

CM Level:

☐ Exempt                      ☒ Non-Exempt

(Comp Team Use Only) B1

Job Code:

1070B

Job Summary

Performs administrative and office support activities for multiple manager and director level individuals. Duties may include fielding telephone calls, receiving and directing visitors, document processing, creating spreadsheets and presentations, and filing. Position is also responsible for entry as directed for items such as travel, expense reports and meeting coordination.

Job Responsibilities

Area of Responsibility

Key Elements and Essential Tasks

Time Spent on Task

Calendar and Travel Management

·  Maintain calendar and secure travel arrangements as directed.

  Less than 20%

X    20% - 40%

  40% - 60%

  60% or greater

Typing, File and Information Management

·  Organize files as directed and maintain directory of stored files.
·  Provide administrative support to create, modify or finalize documents as directed. 
·  Send documents via mail, UPS or FedEx.

  Less than 20%

x 20% - 40%

  40% - 60%

  60% or greater

Meeting Management

·  Book rooms as directed for meetings.
·  Submit food requests for meetings.

x  Less than 20%

  20% - 40%

  40% - 60%

  60% or greater

Expense Management

·  Order supplies and submit equipment requests.
·  Process expense reimbursement requests and allocate cost as directed.

x  Less than 20%

  20% - 40%

  40% - 60%

  60% or greater

Communications Management

·  Organize incoming communications and distribute as directed.

x  Less than 20%

  20% - 40%

  40% - 60%

  60% or greater

·  Any and all other duties and tasks assigned.

Knowledge, Skills & Abilities

MINIMUM REQUIRED

PREFERRED

Education/training

Years of relevant experience

·   0 to 4 years
·  1-2 years direct experience in a support function role

Skills and knowledge

·  Microsoft office including Outlook
·  Microsoft office

Other abilities

·  Professional Demeanor

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