CIB - UK Custody Product - Executive Assistant

Job description

Job Summary:

 

As a PA to 1 MD and team assistant to 10, you will perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach.  Candidates should be keen to learn and take an active role within the admin team.

Core Responsibilities :

 

·  Extensive diary management
·  Set up of meetings and conference calls, internally and externally
·  Finalizing complex travel arrangements: co-ordination of flights, tickets, VISAs, accommodation and ground transportation
·  Management of expense processing through Concur, reimbursement and account reconciliations
·  Organizing client entertainment and events
·  Phone coverage
·  Invoice Processing
·  Become integral part of business, understand group priorities
·  General administration duties (Room bookings, filing, faxing)
·  Partnership with assistants across the group to provide coverage for absence

Essential skills/experience:

 

·  Professional client handling and relationship building
·  Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan
·  Strong communication style
·  Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
·  Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
·  Calm and composed manner, ability to work in pressured environment and partner effectively with peers.
·  Exhibits a positive, common sense, constructive attitude with character to drive front office schedules and help manage time effectively
·  Is flexible, willing and open to change
·  Can follow up effectively without prompting and keep one step ahead of arrangement and requirements
·  Has a high level of attention to detail and delivers high quality results
·  Can proactively, anticipate next steps and follow through to completion
·  Has an understanding of the culture of our area
·  Is a team player who can build networks and work in partnership
·  Solution orientated

About J.P. Morgan’s Corporate & Investment Bank


　

J.P.　Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.　 Further information about J.P. Morgan is available at www.jpmorgan.com .

　

JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.