Administrative Assistant

Job description

• Handle office administrative matters or support including the preparation of PowerPoint presentations, report templates, coordination, and consolidation of surveys

• Organise and schedule meetings and appointments

• Work closely with the Administrative Assistants in the Hyatt Hub and handle any required administrative and reasonable duties as assigned

• Assist in preparing regular reports, i.e., invoicing, calendar, functional reports

• Maintain information system, i.e., contact lists, intranet

• Act as the administrator for the Hyatt Connect site in which you will be responsible to upload, update or delete information and documents as advised

• Arrange travel plans, expense claims

• The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary (included in all job descriptions).

Desired profile

Qualifications :

Experience

• Ability to work under pressure with tight deadlines; time and task management skills

• Highly motivated, solutions-oriented self-starter with adaptable teamwork style

• Ability to communicate effectively and connect with colleagues at all levels

• Ability to work independently to support the administration in multiple functions; attention to details, discretion in handling matters of confidentiality

Computer Skills Needed to Perform this Job

• Microsoft Word, Excel & PowerPoint, Outlook, ChatGPT

Additional Comments and Requirements

• Proficiency in English, Cantonese, and Mandarin