Fund Administrator, Corporate Actions

Job description

Role Title: Fund Administrator, Corporate Actions

Business: HSS

New or Existing Role? Replacement

Grade: GCB7

Role Purpose

To assist the Manager in the delivery of Investment Administration and Middle Office services to assigned clients, in particular Corporate Actions, within agreed quality, timing and output targets.

Key Accountabilities

Impact on Business

· The role holder will ensure the HSBC values are present in everything we do, both individually and as an

Organisation. This will be achieved by consistently displaying the behaviours of:

· Dependable and do the right thing

· Open to different ideas and cultures

· Connected to customers, communities, regulators and each other.

· Maintain forthcoming diary within XSP system of Corporate Actions, liasing with Fund Managers where decisions are required on voluntary events. Ensure that all future corporate actions are on file for all funds and that the data is correct. Co ordinate the process of obtaining the fund managers decision on future events and ensure that their decision is received on time. Measured through Late corporate actions and key performance indicators for Services.

· Monitor data received from custodians for all capital events. Collate and check Golden Record advices received from custodian banks against data on file. Measured through timely processing of capital events, Stock and Cash reconciliation items.

· Issue Corporate Action decisions to custodian banks within agreed timescales. Obtain the Fund Managers decision, instruct the Custodian and obtain confirmation, within the agreed deadlines. Maintain and update records with client decisions. Measured through Key Performance Indicators for services and feedback from third parties.

· Inputting of both voluntary and non-voluntary capital events to accounting system to a deadline consistent with timing slots. Maintain and update the system with all corporate actions before the valuation deadline.

· Liaise with clients and custodians. Project a friendly and professional image to clients/third parties at all times and always follow up any issues. Measured through Client and third party feedback.

· Query resolution. Process and resolve queries received in relation to cash and stock reconciliations and any client queries we receive. Measured through third party feedback and Key Performance indicators for services.

Management of Risk

· Is aware of the Operational Risk scenario associated with the role and acts in a manner that takes account of operational risk considerations.

Observation of Internal Controls

· Maintains HSBC internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators.
· Understands, follows and demonstrates compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business in which the jobholder is involved, specifically Internal Controls and any Compliance policy including, inter alia, the Group Compliance policy.

Desired profile

Qualifications :

· Level 3 education qualification. Working towards IAQ Merit Award.

· Corporate Actions experience preferred, but equivalent industry experience may satisfy criteria.

· Swift, Excel and Word experience preferred

Within HSBC certain roles are designated as Enhanced Vetting Roles. For these roles, all internal and external applicants are required (subject to local laws), to pass satisfactorily a series of additional checks both as part of the application process and, if successfully recruited into the Enhanced Vetting role, on an on-going basis. The Group reserves its position with regard to any steps which it may take in relation to any material adverse findings which arise either when the checks are first carried out as part of this recruitment exercise, and/or if relevant, on an ongoing basis.
This role has been designated as an Enhanced Vetting Role.

For more information about the relevant additional checks for this role please contact the hiring manager.

We are an equal opportunity employer and are committed to creating a diverse environment.