Administration/Software Engineer/IT COO

Job description

Role Purpose


Transport Management and Customs, STPI & SEZ related Activities


Principal Accountabilities: Key activities and decision making areas

Typical Targets and Measures

Impact on the Business/Function [COMPLETE 3-4 AREAS]

Transport management:

· Managing transport operation for employees in Hyd
· Ensuring compliance related to Cab / Bus and Drivers
· Effective use of MoveInSync and roll out in Buses too

Customs, STPI & SEZ related Activities :

·

· LOP (Letter of Permission)
· BLUT/LUT (Letter of Undertaking)
· Green Card
· Import Certificate
· Procurement Certificate
· Relocation Permission
· Expansion Permission
· Bonding & Debonding of Premises
· Bonding & Debonding of Equipment's
· Inter Unit transfer Permission
· Import on High Sea Sales basis
· Filing the Bill of Entry
· Intimation to the Custom
· Material Verification
· Clearance and Rewarehousing of Material
· Monthly Form A submission to Customs
· MPR ( Monthly Progress Report) Submission with STPI and SEZ
· QPR ( Quarterly Progress Report) Submission with STPI
· APR ( Annual Progress Report) Submission STPI
· Monthly Softex Submission STPI and SEZ
· Insurance (Duty Foregone & Transit Insurance

General Administration & Vendor Staff Management:

· Supporting to CRE for premises contract renewals and new contract executions.
· Management of Company owned car drivers, Office boys and Valet drivers.
· Liaise with Govt authorities for employees company leased vehicles.

Customers / Stakeholders [COMPLETE 3-4 AREAS]

· All Business verticals

· STPI / SEZ authorities

· Transport partners

·

Leadership & Teamwork [COMPLETE 3-4 AREAS]

· Practice Managerial and leadership skills
· Maintain positive attitude within the Team
· Attend trainings to enhance knowledge
· Excellent Inter-personal and communication skills
· Resilience for hard work and dedication with quest for learning.
· Ability to take initiative and work in high volume proactive deadline oriented environment.
· Focus on Commitment, Responsibility and Growth Orientation.
· Cherish to work in a proactive congenial environment harnessing full potential and intelligence to the assigned job.

Operational Effectiveness & Control [COMPLETE 3-4 AREAS]

· The job being delivered is operational effective and control on deliverables.
· Timely and meaningfully execution of work.
· Cost conscious keeping organization strive in area.
· Controlling and monitoring the works being executed.
· Compliance and knowledge on Risk related to the role being performed
· Ensure adherence to applicable Global, regional and country standards and policies

Major Challenges (The challenges inherent in the role that require a continual test of the role holder's abilities)

1. Ensuring 100% SLA adherence to Transport arrangement

2. Maintaining & building strong network with STPI, Customs and SEZ authorities.

3. Work under constant pressure for consistently meeting the timelines

4. Thorough knowledge on Risk and compliance related to the role

Role Context (The environment and operating conditions of the role including the extent of guidance and authority)

The incumbent requires the below skills to deploy in the delivery of the function-

Ø In depth knowledge in the technical space and has to keep abreast of the changes in the industry

Ø Self-motivation

Ø Good analytical skills to understand the root cause of the problem

Ø Prompt and efficient action plan

Ø High energy & commitment levels to adhere to the project plans

Ø Ability to pitch in at crucial times , guide the team to ensure delivery on time

Ø Ability to evaluate the quality and quantity of work to be delegated across the team and delegate accordingly

Ø Strong negotiating skills

Management of Risk (Operational Risk / FIM requirements)

The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.

This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring.

Also by addressing any areas of concern in conjunction with line management and/or the appropriate department.

Operation procedures are evaluated regularly on yearly or on a need basis. Risks identified are noted and duly mitigated with an action plan.

Physical security and risk is managed and assessed by regular walkthroughs and inspections.

All incidents are continually recorded including access control.

Observation of Internal Controls (Compliance Policy / FIM requirements)

The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records and, where appropriate, by the timely implementation of internal and external audit points, including issues raised by external regulators.

The jobholder will implement the Group compliance policy by containing compliance risk in liaison with Global Head of Compliance, Global Compliance Officer, Area Compliance Officer or Local Compliance Officer. The term ‘compliance' embraces all relevant financial services laws, rules and codes with which the business has to comply.

This will be achieved by adhering to all relevant processes/procedures and by liaising with Compliance department about new business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimising relations with regulators.

Role Dimensions (e.g. balance sheet size, lending/expenditure limits, size/volume of transactions, budget)

Local language and experience in dealing with Transport vendor and liason with govt body viz. STPI , SEZ

Headcount reporting to this role

Direct:

0

Indirect:

0

Total:

0

Knowledge & Experience / Qualifications ( For the role – not the role holder. Minimum requirements of the role.)

Ø Graduate with relevant experience

Ø Effective Communication and People Skills.

Ø Local language and experience in dealing with public officials is required.

Ø Good Goveranace and Strategic Management Skills

Ø Detailed , Meticulous and proactive

Desired profile

Qualifications :

NA