Administrative Assistant - Business Operations Division

Job description

Administrative Assistant - Business Operations Division

  

Job Description:

   

Aruba, a Hewlett Packard Enterprise Company, is a leading provider of next-generation networking solutions for the mobile enterprise: http://www.arubanetworks.com/company/about-us.

The company designs and delivers Mobility-Defined Networks that empower IT departments and #GenMobile, a new generation of tech-savvy users who rely on their mobile devices for every aspect of work and personal communication. To create a mobility experience that #GenMobile and IT can rely upon, Aruba Mobility-Defined Networks™ automate infrastructure-wide performance optimization and trigger security actions that used to require manual IT intervention. The results are dramatically improved productivity and lower operational costs

We are looking for an Administrative Assistant for our Business Operations Division to work closely with the existing Executive Assistant. This person would be responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and non-supervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks.  Heavy emphasis on event planning and implementation.

Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.

Responsibilities

·  Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization under supervision of Executive Assistant.
·  Responsibilities include performing various tasks in administrative support
·  These tasks may include, but are not limited to, key records maintenance, compiling data for reports, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
·  Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
·  Implements all aspects of company events and meetings.

Education and Experience Required

·  High school education or equivalent; some college level education highly preferred.
·  Typically requires a minimum of 3+ years general administrative experience, or equivalent combination of experience and college level education.

Type of Experience Needed

·  General administrative skills/knowledge required.
·  Usually works with multiple issues/projects and has the experience/ability to support multiple project administrative requirements.
·  Specific advanced software skills as required by the division.

Benefits you’ll enjoy
We offer competitive salaries and benefits like healthcare, 401k plans, ESPP, and more! We work in a bright, modern workspace in Santa Clara. You'll have an opportunity to make an impact with a small, highly productive team. We have a kind, smart staff who enjoy making one another laugh and sharing accomplishments. We invite you to be part of this growing team!

Thanks for taking the time to review our job, if you think it is a match to your experience and interests please apply today — we are eager to learn more about you!  We have dozens of openings, so encourage your friends to apply as well!

Please note the above statements describe the general nature and level of work only. They are not a complete list of all required responsibilities, duties and skills. Other duties may be added, or this description amended at any time.

#aruba

Job:
Administration

Job Level:
Core

    

Hewlett Packard Enterprise is EEO F/M/Protected Veteran/ Individual with Disabilities.

   

HPE will comply with all applicable laws related to the use of arrest and conviction records, including the San Francisco Fair Chance Ordinance and similar laws and will consider for employment qualified applicants with criminal histories.