Office Administrator

Job description

3074611
City

Kuala Lumpur
Career Level

Experienced
Relocation Assistance

No
Business

GE Power
Business Segment

Power Industrial Solutions
Function

Services
Country/Territory

Malaysia
Postal Code

50470
Role Summary/Purpose

Managing all administrative responsibilities consisting of purchasing, invoicing and accounting for the region. Supporting the senior support manager in the automation of administrative processes including rollout of new systems.
Essential Responsibilities

• Manage and assist the entering of sales orders including active open order/backlog management.
• Support the ITO to OTR handover process and understand delivery milestones of all materials and services sold to customers.
• Manage and perform billing processes for all part, service and project sales.
• Maintain and keep up to date internal and external customer master data.
• Develop key relationships with customers to ensure timely collections of receivables.
Qualifications/Requirements

• Appropriate qualifications or equivalent demonstrated relevant experience
• Previous office management experience with a strong emphasis in the areas of accounts payable and receivable processes, and general office duties.
• Experience in operating business accounting software and undertaking associated duties such as data entry and reporting.
• Advanced computer skills particularly in Microsoft Office suite of programs including Outlook.
• A high degree of numeracy and an ability to work well under pressure whilst maintaining a high degree of accuracy.
• Strong customer service background with a professional, approachable and accommodating attitude to internal and external clients.
• Excellent communication skills both written and verbal
• High level organisation and coordination skills to meet deadlines
• The ability to think independently
Desired Characteristics

Strong oral and written communication skills. Strong interpersonal and leadership skills. Ability to work independently. Strong problem solving skills.
About Us

GE is the world's Digital Industrial Company, transforming industry with software-defined machines and solutions that are connected, responsive and predictive. Through our people, leadership development, services, technology and scale, GE delivers better outcomes for global customers by speaking the language of industry.