(T) Senior Coordinator, Payroll

Job description

Overview

The Senior Coordinator Payroll is responsible for ensuring that the company's associates are paid accurately and timely. Besides, the Senior Coordinator Payroll coordinates related requirements of Government agencies such as social security administration and tax authorities.

 

The Senior Coordinator Payroll works closely together with the Human Resources Department (HR) and Payroll Accounting (GL) on all payroll-related issues and supports the manager by participating in meetings with relevant stakeholders, advising management on possible solutions and ensuring a perfect translation/rollout to all countries.

 

Further, the Senior Coordinator assists the manager in the coordination and implementation of payroll projects (collects information for all countries, supports the countries with the right follow up and the completion of project related tasks), and will function as a backup for the Payroll Manager.

 

This is a 7-month temporary role (maternity cover).

Responsibilities

·  Collect and review the payroll data received from the field to ensure integrity and compliance to Company Policy.
·  Plan, provides and controls accurate salary information to our external payroll processors
·  Review the payroll output information returned by the external payroll vendor. Perform a high level review of computed wages and spot checks and correct errors to ensure the accuracy of payroll. Ensure that all changes to payroll are processed correctly by the vendor.
·  Prepare accurate and timely salary related wires and payments - including the payment of garnishments and other third-party required wage deductions.
·  Respond to employee inquiries and requests regarding payroll matters within the agreed service levels.
·  Generate reports and provide personnel information for control purposes in general to facilitate proper data received from the field.
·  Ensure compliance with the Sarbanes Oxley guidelines.
·  Keep up to date with changes in social security/taxes, and tax requirements and monitor the effect of these changes on the company and inform other departments when necessary.
·  Assist in ADP Global View / ADP Celergo Payroll project by providing assistance on formulating requirements based on current processes, testing the new system and updating manuals on timely manner and support the managers and the payroll coordinators
·  Participating in meetings with stakeholder to support the manager on all payroll related issues and projects
·  Seeking efficiencies in all countries and providing related advice to management
·  Project lead for some projects and ensure a proper follow up and completion for all countries.
·  Contact person in absence of Payroll Manager for tasks related to the team
Qualifications

·  2 to 5 years of relevant work experience in a similar position.
·  Eager to learn to play a leading role in the team when it comes to solving payroll issues, completing payroll projects, etc.
·  Ability to multitask, being proactive and well organized.
·  Focused on improvements and able to provide applicable solutions to everyday problems
·  Knowledge of Social Security, Tax and Employment legislation; one or more other European countries is a plus.
·  Excellent Microsoft Excel skills.
·  Fluent in English, written and spoken
·  Ability to work with deadlines and with outside organizations (Payroll Vendors, Governmental Organizations, Tax Authorities).
·  Team player with service-oriented attitude
·  Receptive to new ideas
Benefits

·  Recognition, inclusion and belonging in a diverse environment
·  25 holidays and flexible working (hybrid position, in office ~2 days p/w)
·  Employee Discount on in-store and online products
·  Casual Sneaker Culture
·  Learning & Health/Wellbeing programs
·  Career development and growth in an ambitious international team
·  Travel reimbursement
·  Access to premium wellness apps
·  Bike plan and contribution to gym subscription
·  Pension Plan
·  Discounted Collective Health plans
·  Activities organized by our Social Committee #