AWS_Event Management Coordinator_Associate

Job description

MBA_Event Management Coordinator _ Associate Level

Working as a member of the wider Event management CoE team, the successful candidate will focus on supporting different phases of planning and execution of an event, ensuring that every encounter delivers a personal experience for each stakeholder.

The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. The successful candidate will be responsible for supporting the delivery of the event activities.  

This will include:

·  Support in the project management of marketing and events activities targeting both external and internal audiences including:
·  Event preparation
·  Participant management
·  Managing attendee communication
·  Facilitating vendor onboarding for events
·  Content and database management
·  Logistics and event execution
·  Event–related research and analysis
·  Support Event marketing communication
·  Post–event activities
·  Research for clients and marketing events.
·  Work with internal stakeholders and marketing contacts to coordinate the client invitation and nomination process.
·  Event delivery support for other programmes
·  Use of event management and CRM software systems
·  SharePoint management
·  Working with the Onshore Manager to support Internal and External Communications for marketing communication
·  Ensure on-time delivery & compliance to KPI’s
·  The ability to provide an input / guidance into creative mailings  
·  Confidence to meet with virtual stakeholders to identify follow up activities
·  Driving commitment to ensure timely follow up & follow through on delivery
·  Supporting the onshore Manager with the Co-ordination of aligned campaigns by proactively driving specific elements such as videos, podcasts, web presence, instant mags and social media to a time critical deadline
·  Liaising with the business designers to drive website development for the key solution areas

Skills and attributes for success

·  Digital marketing skills
·  Excellent written and verbal communication skills
·  Good influencing and relationship building skills
·  The ability to prioritize & manage numerous tasks
·  Excellent customer management skills
·  Good marketing communications skills with a creative flair
·  High level of accuracy and attention to detail
·  Good measurement reporting skills
·  Strong social media connectivity / skills
·  Analytical
·  Interpersonal communication skills
·  Excellent client service mind-set
·  Ability to own virtual strong client relationships
·  Financial skills (General Maths)
·  Discipline – organisational skills
·  Planning
·  IT & Time Management skills
·  Ability to cope with pressure
·  Administration and organization
·  Attention to details- Focused, observant and thorough and strives for best in quality
·  Analytical by nature with a proactive view toward solving problems
·  Excellent project management skills – critical in a virtual role
·  Aptitude for learning marketing tools and processes
·  Creative abilities
·  Designing invitations and working with designers
·  Interpersonal skills
·  Excellent communication and interpersonal skills
·  Strong team player who enjoys working collaboratively with others
·  Must be able to work virtually and independently
·  Ability to be diplomatic when dealing with clients
·  Problem-solver and resourceful with a can-do attitude
·  Flexibility
·  Can multi-task with ease on simultaneous assignments in a high-volume environment
·  Flexible with working hours based on stakeholder requirement
·  Responds well to feedback
·  Can pivot to new priorities as they arise
·  Comfortable with deadline-driven projects
·  Able to work outside of normal hours when required
·   Able to reprioritize work based on changing requests from the client key attributes
·  Professional and diplomatic communicator
·  Quality focused and takes pride in paying attention to detail
·  Self-starter, who can work autonomously with minimal direction
·  Proactive and forward thinking (executes well and thinking of next steps and/or ways to improve the process)
·  Able to interact with senior management and internal clients from distant locations via email, phone and instant message
·  Extremely organized and enjoys administration
·  Able to work in a team arrangement
·  Advanced level of experience in MS Office (Word, Excel, Visio & PowerPoint) and working knowledge of Outlook and Skype
·  Excel at spoken and written English in a global environment. Needs to have experience communicating with various cultures and to be able to articulate and grasp information in a very diverse environment where we deal with multiple accents and versions of English across the globe

Job Requirements:

Education:

·  Graduate in any related discipline e.g. Marketing, Business Studies or creatively similar

Experience:

·  1 to 6 Years in BPO services/Project Co-Ordination.
·  Experience in multiple systems and applications
·  Experience of working in a Marketing environment
·  Experience working with clients from different countries
·  Experience working in a business where the primary spoken language is English.