TM17 Administrator (Maternity Cover) - Gadeon House, Exeter

Job description

Workplace Solutions are recruiting for a TM17 Administrator to be based in Gadeon House, Exeter Devon EX1 3UT. This is on a fixed term contract for 12 months, covering maternity leave. The role is standard full time office hours, working 37.5 hours per week, 9pm - 5pm. On offer is a competitive salary of £22,000.

General Overview:

 

Reporting directly to the Compliance Manager you will co-ordinate TM17 Building Compliance, Resource Scheduling and a wide range of administrative tasks providing first line support to the Facilities Managers and their teams

The main duties and responsibilities can be summaries as follows:

·  The post holder must be an effective communicator, working within the service level agreement for business and working to build relationships with key stakeholders at all levels.
·  Liaise on a regular basis with the Facilities Managers and their teams, to ensure maximum operational efficiency.
·  Understand and inspect the quality of the Engineering Services documentation, in accordance with our client service level agreement.
·  Maintain and develop TM17 databases, online systems and asset management in line with contract maintenance and change control processes.
·  Produce and analyse detailed management information reports to assist with performance management.
·  Experienced in the operation of CAFM systems (Planon), knowledge & experience of delivering year on year improvements in service delivery.
·  Identify and load documentation into CAFM System (Planon) to ensure compliance for the management for all buildings across the estate – and be confident to challenge if data is incorrect so to optimise the efficiency of the FM operation.
·  Possess a proactive approach to own personal development and assist in the development of others where necessary.
·  Follow a clear and defined process and procedure during the handover.
·  Ability to show flexibility with the job
·  Function has the responsibility of assisting with asset scheduling, storing and uploading of documentation for robust compliance, to ensure buildings – (Approximately 33) – across the estate operate effectively and efficiently.
·  The primary responsibility of the jobholder is to ensure that the facilities management teams are supported through effective management of the TM17 administration system, increasing productivity. Administration of overdue statutory and non-statutory compliance, relevant to KPI’s. Reporting will be a major part of the role – and the candidate must feel comfortable to chase and challenge using the knowledge they have to back this up. 
·  The jobholder should have strong interpersonal and communication skills and to be a team player. They should demonstrate the willingness and have the ability to balance their workload. They should also have a clear comprehension of the Company’s goals and objectives and be willing to undertake special projects from time to time to meet business requirements.

For more information about ENGIE please visit:http://www.engie.com/en/candidates-area/

·  Good General Education with a minimum of 5 GSCE’s grade A* - C or equivalent
·  Have, or be willing to undertake training to ensure knowledge is kept up to date with any compliance changes.
·  Previous experience of working with Facilities Services Management or a compliance/Asset Data Base Function is desirable.
·  Excellent computer skills, including Windows based software; Planon or other CAFM System.
·  Have a good understanding of Asset Management
·  Have qualifications that would support and or have a good knowledge of Building compliance (TM17)
·  Have the ability to exercise initiative and work with minimum supervision.
·  Organised, proactive and possess a methodical approach to work.
·  Have excellent communication skills and proactively work as part of a team.
·  Be able to develop knowledge of Company, organisation, staff and activities.
·  Excellent time management skills and the ability to effectively prioritise workload from a variety of different sources.
For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. Workplace Solutions do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the Workplace Solutions Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Workplace Solutions Managers.