ENGIE is a leading energy and services company focused on three key activities: production and supply of energy, services and regeneration. Our 17,000 employees combine these capabilities for the benefit of individuals, businesses and communities throughout the UK & Ireland.
We enable customers to embrace a lower carbon, more efficient and increasingly digital world. Our customers benefit from our energy efficient and smart building solutions, the provision of effective and innovative services, the transformation of neighbourhoods through regeneration projects, and the supply of reliable, flexible and renewable energy.
ENGIE improves lives through better living and working environments. We help to balance performance with responsibility, enabling progress in a harmonious way.
Globally, the ENGIE Group employs 160,000 people worldwide and achieved revenues of €60.6 billion in 2018.
ENGIE are recruiting for a Fixed Term (12months) Receptionist Administrator to be based in Salford, M50 3BF. This is afixed term full time role working 08:00 - 4:30 Monday to Thursday & 08:00 - 16:00 Friday. On offer is a competitive salary.
The main purpose of the role is to provide an effective and efficient service to all internal and external customers by way of the switchboard/telephone system and Reception duties. To provide an effective administrative service to the Strategic office and site team, ensuring the smooth running of the strategic office and systems. To utilize the in house systems in place where possible. To understand, implement and adhere to the company SHEQ policy/strategy.
Main Responsibilities/Duties Include:
Utilise IT to the full and ensure work is progressed effectively
Maintain confidentiality of private and confidential information
Open incoming post, action and distribute
Process outgoing post, apply postage ready for collection / drop off
Maintain post area in an organised and tidy manner
To provide an efficient, courteous and professional approach to all telephone callers
To record and convey accurately and at the appropriate time incoming or outgoing messages
To take accurate facts and contact details for the recipient of the message
To monitor telephone equipment and be fully conversant with all functions of the telephone
Greet visitors of the office efficiently and politely
To maintain an excellent standard of personal appearance, enhancing the Company image at all times
Operate door entry system (if applicable)
Ensure visitors sign in and out of the office via the Visitors book
Receive goods deliveries and inform necessary recipient to ensure prompt removal
Carry out filing as per standard filing system, keeping files up to date either electronically or hard copies or both
Monitor and review all contract files to ensure procedures are being followed and files are up to date -
Stock check (if applicable)
Order stationery as and when required, ensuring costs are kept within budget and authorisation is obtained
Issue stationery as required
Management of cheque requests
Required Qualifications and Experience:
· Excellent organizational skills
· Effectively manage time in order to meet deadlines
· Ability to work on more than one project at a time
· Ability to process information from more than one source
· Professional attitude and approach to work
· Ability to competently operate MS office (Word & Excel)
· Ability to work to tight deadlines
· Previous administrator experience
· Outlook efficient
For more information about ENGIE, please visit:
For this role, you must have evidence of the right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
The ENGIE Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.
If you are a disabled applicant and meet the minimum outlined in the job description, you will be given the opportunity to demonstrate your abilities at interview.
· Posting Date: Aug 22, 2019