Finance Processing Assistant

Job description

ENGIE is a leading service business in the UK across public, private and healthcare sectors. We have always been committed to one mission: to develop innovative solutions that improve the efficiency of cities, buildings, industry and infrastructure across the UK. 

Do you think that you have the energy to succeed at ENGIE? 

Joining ENGIE could be the start of a rewarding journey with Europe's largest FM & Energy Services business & a Global leader in Energy. Whether your background is Technical, FM, Energy or in a business support function, we believe that each and every member of our team plays a key role in the future of our company. If you are a motivated, customer focused individual and want to take your career to the next level then we want to hear from you.

ENGIE are recruiting for a Finance Processing Assistant to be based in North Tyneside Council Offices, Quadrant, Silverlink North, Cobalt Business Park, North Tyneside, NE27 0BY.

This is a permanent, full time role working 37.5 hours a week Monday to Friday 9.00am to 5.00pm and on offer will be a salary of £18,460 to £22,500 per annum dependant on skills and experience.  This role will report into the Principal Accountant.

The main duties and responsibilities are:

·  To assist in the organisation and provision of clerical and administrative support relating to finance.
·  To undertake analysis and obtain information to inform decisions.
·  Responding to and answering queries relating to the finance processes (including by letter).
·  To undertake the management of manual and computerised record / information systems, including the analysis, manipulation and production / presentation of reports.
·  Monitoring process timelines and identify where slippage occurs.
·  Handling and reconciliation of incoming and outgoing finances in accordance with financial regulations.  Providing timely budget information to the project team or service team.
·  To ensure that any equipment, stationery, other office consumables (including basic maintenance of equipment), goods and services are ordered in accordance with purchasing procedures.
·  Undertake data processing and complex IT based tasks.
·  Processing payments and creating invoices via the Council’s computer systems and to maintain manual and computer systems.
·  Administration of petty cash accounts and maintaining a centralised account on behalf of North Tyneside Council.
·  Operate, demonstrate and deliver basic training on relevant ICT software packages e.g. word processing packages, databases, spreadsheets, specialist software e.g. Oracle, Microsoft Project etc. 
·  To process invoices and deal with queries relating to invoicing.
·  Complete and submit monitoring forms, returns etc, including those to external bodies.
·  Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits.
·  To undertake activities in relation to technical administrative procedures e.g. planning and regulatory procedures, HR/Staffing procedures, Payroll, Finance etc and provide advice and guidance on these to a range of service users
·  Undertake data processing and complex IT based tasks.
·  Reconciliation of virtual purchase card (catering) spend on the Natwest system (SDOL).
·  Provide support and training on BMS for creating Purchase Orders.  Responsible for 
·  receipting and cancelling orders in the absence of requisitioners.
·  Administration of Sheltered Housing Concessionary TV Licence Scheme.
·  To ensure all financial processes are dealt with appropriately, on time and in accordance 
·  with North Tyneside Council’s Financial Regulations.
For more information about ENGIE please visit:http://www.engie.com/en/candidates-area/


Qualifications and experience required:

·  The ability to communicate effectively with staff at all levels;
·  The ability to maintain relationships with both internal and external customers;
·  Ability to perform in a team environment
·  Ability to be organised and methodical and plan work over the short term to meet deadlines
·  Ability to demonstrate literacy and numeracy skills
·  Experience of working ICT systems, IT literate
·  Ability to use skills and knowledge in order to resolve simple problems
·  Educated to GCSE level or equivalent For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the ENGIE Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.