Contract Administrator - Portsmouth

Job description

ENGIE are recruiting for a Contract Administrator to be based in Portsmouth PO3 5PU. This is a permanent full time role working 40 hours per week. On offer is a competitive salary of £25,000 per annum and benefits package.
 
As Contract Administrator, you will be part of a busy office team. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are processed and dealt with in a timely manner in accordance with the contractual requirements.

The normal working hours will be Monday to Friday, 8:00am until 5:00pm.

Main Responsibilities/Duties Include:
·  Process PPM, reactive and quoted works (WIP) for invoicing in a timely manner
·  Entry & verification of engineer’s timesheets and job reports assisted by the Contract Managers
·  Liaise with Contract Managers and Supervisors to effectively deal with invoicing queries escalating issues where necessary to Management team
·  Generate invoices & issue to customers through agreed communications channels (post, emails & customer CAFM systems) on a monthly basis
·  Continuously update appropriate accounting system with detailed & accurate information ensuring supporting information / evidence is in place
·  Chase appropriate party for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place & file accordingly
·  Processing any contractual requests ensuring the system is up-to-date (renewals, terminations & variations)
·  Carry out general administrative duties in line with the departmental policies & procedures
For more information about ENGIE please visit:http://www.engie.com/en/candidates-area/

Qualifications or Required Experience:

·  Previous experience in a similar role
·  Prior experience of CAFM systems (SAP, Basware, Coupa - & Planon advantageous)
·  Good Knowledge of Microsoft applications including Excel and Word
·  Health & safety awareness 

For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the ENGIE Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to ENGIE Managers.