Administration and PA role

Internship By Eleven
  • London
  • TBD
  • Reception / Administration

{[ sinceDate() ]}

Description

Administration and PA role

This role will be to carry out administrative work on behalf of the business owner, from organising and administrative tasks so the owner can spend time on strategic tasks. Responsibilities will include:

acting as a first point of contact: dealing with correspondence and phone calls
managing diaries and organising meetings and appointments, often controlling access to the manager/executive AND support with back-end sales such as Linkedin and emailing.
booking and arranging travel, transport and accommodation
Research and report writing
organising events and conferences
reminding the manager/executive of important tasks and deadlines
typing, compiling and preparing reports, presentations and correspondence
managing databases and filing systems
implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients
collating and filing expenses
miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research

Key Skills to Have:

Discretion and trustworthiness: you will often be party of confidential information
Flexibility and adaptability
Good oral and written communication skills
Organisational skills and the ability to multitask
Research and attention to details
The ability to be proactive and take the initiative
Tact and diplomacy
Communication skills
A knowledge of standard software packages and the ability to learn company-specific software if required
Key Skills are more important.