Receptionist/Administrator - The Lighthouse, Salford

Job description

Keepmoat Regeneration are recruiting for a Receptionist/Administrator to be based in The Lighthouse, 14 The Quays, Salford M50 3BF. This is a permanent full time role working 08:00 - 17:00 Monday - Thursday and 08:00 - 16:00 Fridays. On offer is a competitive salary of £16,000 - £16,500 dependant on skills and experience, plus benefits package.

The ideal applicant will be organized, resilient, confident, self-motivated and enthusiastic. A good verbal and written communicator with the ability to work both alone and as part of a team working within diverse groups. They will have a flexible and adaptable approach to work and will be prepared to work within various geographical areas.

Keepmoat Regeneration, part of the ENGIE Group, is the leading provider of regeneration services in the UK. Keepmoat Regeneration designs, builds, refurbishes and maintains homes, buildings and the facilities, places and spaces that support our communities.

We work in partnership with housing associations, local authorities, the private sector and residents to invest in local communities, strengthen local economies and transform lives.

We specialise in working with public and private sector landowners and landlords, bringing brownfield sites into active use and breathing new life into neighbourhoods across the UK.

We are passionate about maximising the social and economic benefits wherever we work, which is why we employ local people and suppliers and work closely with our residents.

Purpose of the Role:
To provide an effective and efficient service to all internal and external customers by way of the switchboard/telephone system and Reception duties. To provide an effective administrative service to the Strategic office and site team, ensuring the smooth running of the strategic office and systems. To utilize the in house systems in place where possible. To understand, implement and adhere to the company SHEQ policy/strategy.

Key Responsibilities:

·  Utilise IT to the full and ensure work is progressed effectively
·  Prioritise workload
·  Maintain confidentiality of private and confidential information
·  Open incoming post, action and distribute
·  Process outgoing post, apply postage ready for collection / drop off
·  Maintain post area in an organised and tidy manner
·  To provide an efficient, courteous and professional approach to all telephone callers
·  To record and convey accurately and at the appropriate time incoming or outgoing messages
·  To take accurate facts and contact details for the recipient of the message
·  To monitor telephone equipment and be fully conversant with all functions of the telephone
·  Greet visitors of the office efficiently and politely
·  To maintain an excellent standard of personal appearance, enhancing the Company image at all times
·  Operate door entry system (if applicable)
·  Ensure visitors sign in and out of the office via the Visitors book
·  Receive goods deliveries and inform necessary recipient to ensure prompt removal
·  Carry out filing as per standard filing system, keeping files up to date either electronically or hard copies or both
·  Monitor and review all contract files to ensure procedures are being followed and files are up to date -
·  Stock check (if applicable)
·  Order stationery as and when required, ensuring costs are kept within budget and authorisation is obtained
·  Issue stationery as required
·  Management of cheque requests
·  Any other reasonable management request For more information about Keepmoat Regeneration please visit: https://www.keepmoatregen.com/

What we are looking for:

·  Good previous administrator experience
·  Good MS office skills (Outlook, Word & Excel) Why work for us?

At Keepmoat Regeneration we pride ourselves on being a great place to work. As the market leader in our industry we want to ensure that we attract, motivate and retain the best people who can deliver the best service for our customers.

We offer you:

·  Competitive rates of pay – We regularly check our pay against our competitors to make sure they reflect our position as market leader. We also review our pay every year.
·  Bonus Scheme – Our annual bonus scheme is linked to team and company performance.
·  Special offers for staff – We run a range of offers and discounts exclusively for our employees including holidays, health club memberships and days out.
·  Trust – We encourage you to come up with ideas and get the most out of your job with us.
·  Recognition – We have a scheme to reward people who go the extra mile for our company.
·  Development – we offer genuine development opportunities to progress your career. For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. Keepmoat Regeneration do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

This job advert is supported by the Keepmoat Regeneration Resourcing Team. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Keepmoat Regeneration Managers.