Accounts Payable Team Member - SSC Newcastle

  • Newcastle upon Tyne
  • To be negotiated
  • Audit / Accounting

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Description

Accounts Payable Team Member - SSC Newcastle

ENGIE are recruiting for 2 x Accounts Payable Team Members to be based in Newcastle. This is a permanent full time role working 37.5 hours per week. On offer is a competitive salary .

General Overview:
To deliver an effective and efficient, best in class payables service including the processing and recording of financial transactions in a high volume transaction services environment and in line with agreed SLAs.

The role is required to:

·  Deliver a best in class Accounts Payable service
·  Deliver the expenses processing and payments service
·  Provide the main point of contact on all purchase to pay queries
·  Identify knowledge gaps in the business and support the delivery of appropriate training & knowledge to ensure the business performs purchasing to pay process
·  Provide high standards of customer service, consistency with service level agreements and operational compliance
·  Deliver an effective and efficient, best in class payables service including the processing and recording of financial transactions in a high volume transaction services environment.
·  Operate the Subcontractor qualification process using expert knowledge ensuring compliance with HMRC CIS Subcontract regulation
·  Operate the registering, scanning, processing and storing of inbound documents / subcontractor certificates received by the team
·  Manage incoming invoices including managing post/email attachments, ensuring/driving supplier compliance, invoice scanning, invoice input to header level, daybooks, XML invoicing, managing upload of comms invoices i.e. BT
·  Invoice processing including invoice logging and inputting, invoice matching to POs, workflow creation, reviewing of pending invoices, upload of invoice data and inputting urgent documents, manage invoice tolerances
·  Management of other documentation
·  Deliver compliance with HMRC subcontractor requirements
·  Comply with finance processes, controls and regulatory framework – always. Ensure areas which could potentially adversely affect the business are expediently highlighted to management
·  Resolve internal/external queries including printing e-mail attachments, handle routine calls to completion, first level email/CRM query resolution and CRM management of all queries involving the hold and chase team for resolution of complex queries
·  Managing outstanding, aged items
·  Schedule and process payments (hand off to Treasury Team for authorisation)
·  Identify opportunities for process improvements
·  AP reporting
·  Perform supplier statement reconciliations
·  Reconciliations and period end close activities
·  Internal/External Supplier queries through to resolution:
·  Print e-mail attachments
·  Handle routine telephone calls to completion
·  First level e-mail/CRM query resolution
·  CRM management of all queries involving chasing the hold and chase team for resolution of complex queries
The AP Process team contributes to the efficient and effective management of supplier, employee and business relationships.

The role requires:

·  Expert knowledge in HMRC CIS subcontractor regulation
·  Being open to innovation and new ways of working
·  Ability to work operate in a multi skilled team and demonstrate versatility
For more information about ENGIE please visit: http://www.engie.com/en/candidates-area/

Qualifications or Required Experience:

·  Experience in operating in large teams in transaction processing environment
·  Experience in AP and Expenses processing
·  Understanding of transactional tax issues in P2P context
·  Knowledge in HMRC CIS subcontractor requirements
·  Strong understanding of scanning, processing and payment systems
·  Excellent problem solving, analytical and customer service skills
·  Good planning and administration skills
·  Good communication skills
·  Working knowledge of ERP system Systems:

·  SAP
·  Scanning system
·  Coupa
·  Procurement card system
·  MS Office including Excel, Word and Powerpoint For this role you must have evidence of right to work in the UK. There is no re-location package with this job role. ENGIE do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.