Purchasing Intern - Connect Managed Services - Central Waterford - Wizbii

Purchasing Intern

  • By Connect Managed Services
  • Internship
  • Central Waterford (United States of America)
  • Logistics

Job description

1. Purchasing for new orders:
Responsible for:
• Checking Customer PO matches the Connect Quote, margins are as expected, checking the buy prices originally quoted are still the best available in the market at the point of placing the PO
• Creating the PO’s in our internal (NetSuite) system and getting PO’s internally approved
• Placing PO’s on suppliers, obtaining order acknowledgments confirming prices / lead-times
• If the PO is for maintenance or professional services, tracking it through the internal systems to ensure we invoice the customer
• If the PO is for hardware, responsible for accepting and checking deliveries against PO / delivery notes, advising if there are any discrepancies and dealing with them to completion
• Storing hardware until the Customer order is complete, despatching to customer site following configuration, ensuring customer is invoiced once hardware ships. If hardware is sent direct to customer, obtain a POD from supplier and ensure you inform finance customer can be invoiced
2. Purchasing for internal Spares:
Responsible for:
• Placing PO’s for all spares requested by the Engineering team
o Be that following a new customer take-on, to replace spares following a faulty part being replaced on-site, or urgent spares to be sent same day direct to site / engineer
• Ensuring that all faulty parts coming back into stock are checked internally
o Arrange and manage return of faulty part from engineer or customers site back to our offices, arrange for faulty parts to be repaired or replaced (whatever is the most cost effective), update records during the process to ensure records are always up to date
3. Warehousing / Logistics:
Jointly responsible for:
• Ensuring the Engineering team take the correct spares out of stock as required and return them when finished as per agreed processes, ensure we fully test spares before they are put back into stock if necessary and label spares accordingly, arrange despatch of replacement spares to customer site if required, using same day, UK next day or International services taking into account time and date engineer is due to attend site, severity of customer problem and carriage costs
• Arranging the return of any unused spares or faulty parts so they can be put back into stock, repaired, replaced or disposed of according to the condition.
• Managing the process to chase Customers or Engineers when spares aren’t returned in a timely fashion
4. Admin
• Preparing various excel spread sheets ready for migration into Netsuite.

Seeked profile

FORMAL EDUCATION, TRAINING, KEY SKILLS & EXPERIENCE
• Educated to GCSE standard minimum
• Computer literate and confident with Microsoft Office (Word and Excel a must), other packages an advantage
• Ability to form close working relationships with internal colleagues and suppliers
• Good communications skills, being able to communicate at all levels within the business
• A self-motivated person with excellent interpersonal skills
• An outgoing individual willing to participate as part of a small but expanding flexible team
• Experience in the Telecoms sector would be an advantage, but not essential

KEY COMPETENCIES AND REQUIREMENTS
• Ability to work on your own, managing your own time
• Good communicator, with relationship building skills

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