Project Assistant Accountant

Job description

We are looking for a motivated Assistant Accountant to join our Accounts Payable (AP) team and actively participate in the deployment of a Procure-to-Pay (PtP) solution at CHANEL. As an Assistant Accountant, you will play a vital role in supporting our daily accounting operations and contributing to the continuous improvement of our vendor database.

Responsibilities:

Accounting Data Entry and Maintenance:

·  Recording Financial Transactions: Accurately and promptly record all financial transactions, including invoices and expense reports, in the accounting systems.
·  Updating Records: Ensure that accounting records are kept up-to-date by integrating new transactions and making necessary adjustments.

Verification and Reconciliation:

·  Account Reconciliation: Perform monthly reconciliations of balance sheet accounts to ensure that all transactions are correctly recorded and balanced.
·  Invoice and Payment Verification: Monitor the compliance of invoices and payments with internal policies and legal requirements.
·  Discrepancy Analysis: Identify and analyze discrepancies or errors in accounts and propose solutions for their correction.

Administrative Support:

·  Managing Accounting Correspondence: Handle correspondence with vendors, clients, and other stakeholders related to payments, invoices, and other financial matters.
·  Preparing Financial Reports: Assist in the preparation of financial reports and month-end statements, ensuring the accuracy and consistency of the information presented.

Vendor Database Enhancement:

·  Updating Vendor Information: Ensure the accuracy of vendor information, including contact details, payment terms, and other relevant details.
·  Collaboration with Project Teams: Work closely with the teams responsible for the PtP solution deployment to integrate new requirements and functionalities into the vendor database.
·  Process Analysis and Continuous Improvement: Analyze vendor management data and processes to identify opportunities for improvement and optimization.

Cross-Functional Collaboration:

·  Teamwork: Collaborate effectively with other members of the AP finance team to ensure smooth communication and efficient task execution.

Required Skills:

·  Solid knowledge of basic accounting principles.
·  High level of accuracy and attention to detail.
·  Excellent written and verbal communication skills.
·  Proficiency in accounting software, ideally Basware and Dynamics 365.
·  Experience in database management (Excel, Access).
·  Advanced level of English; knowledge of Portuguese is a plus.
·  Ability to manage priorities and meet deadlines.

Qualifications:

·  Degree in Accounting, Finance, or related fields.
·  Previous experience in a similar role is highly valued.