Secretary II for OIP

Job description

Job Description

Secretary II for OIP

Position Description
CGI Federal is seeking a Secretary II to support the OIP division of DOJ in Washington DC

Your future duties and responsibilities
Your future duties and responsibilities
• Screens telephone calls, visitors, and incoming correspondence, personally responds to requests for information concerning office procedures, determines which requests should be handled by the supervisor, appropriate staff member or other offices. May prepare and sign routine, nontechnical correspondence in own or supervisor's name,
• Schedules tentative appointments without prior clearance. Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings,
• Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures, assures that proper clearances have been obtained, when needed,
• Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to supervisor or staff,
• Explains to subordinate staff supervisor's requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing.

Required qualifications to be successful in this role
• Minimum of 1-3 years administrative experience required, experience in a government setting preferred
• Ability to obtain a Department of Justice waiver
Top Secret or Secret Clearance Preferred
• Knowledge of Microsoft Office Suite, Outlook Email and WordPerfect
• Administrative, organizational and coordination skills
• Ability to successfully complete a CGI Background Investigation to include, 50 State Criminal, Education, Employment, Credit and Driving Records Checks

Education requirements:
• High School diploma or equivalent
• Bachelors degree preferred

At a minimum need to be able to do:
Answering Phones
Scanning
Xeroxing
Opening/Distributing Mail
Data Entry and Mail-Out of Response Letters

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Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

Skills

Reference

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