Project & Vendor Support Specialist (mid/junior)

Job description

Position Description:

Do you enjoy working with data, keeping things organized, and making projects run smoothly?
At CGI, we’re looking for someone who will support our Project Managers and Vendor Management team in daily operations and project development.

Your future duties and responsibilities:

Supporting Project Managers in planning, coordinating and executing project activities, including:
• Key project data analysis: validating accuracy of project data (consumption, rates, duration, expenses etc.) and identifying and correcting discrepancies
• managing complex reports
• maintaining project financial data in compliance with corporate and SOX requirements
• sales invoice issuance
• communication to stakeholders
• onboarding and offboarding project members, access management
• preparing materials for bid-offers
• maintaining project documentation

Vendor management, including:

• onboarding and offboarding Vendors
• master data management
• creating Purchase Orders
• payables management: tracking and managing exceptions, monitoring payments’ statuses
• managing queries and issues
• resolving Vendor queries and issues

Required qualifications to be successful in this role:

• Proficiency in Microsoft 365, including Word, Excel, PowerPoint, Outlook, and Copilot; strong overall technical aptitude
• Excellent attention to detail and confidence working with numbers and data analysis; a strong analytical mindset
• Curiosity and ability to learn quickly, with strong listening skills and good memory; proactive in searching for answers and solutions
• Strong communication skills, with the ability to express ideas clearly and concisely and report issues promptly, both in English (B2 or higher) and Polish (native)
• Strong organizational skills and the ability to deliver high-quality work within deadlines
• A collaborative and inclusive mindset, with awareness of others’ needs and a supportive approach to teamwork
• Availability of at least 32 hours per week, with the possibility of moving to full-time in the near future

Nice to have:
• Previous experience in accounting, administration, project coordination/management, reception, or executive assistance
• Basic knowledge or interest in the IT industry

Skills:

·  Analytical Thinking
·  English
·  Polish

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.