Project Coordinator

Job description

Job Description

Project Coordinator

Position Description
Do you have strong administrative skills and are looking for a job with meaning? For a role that lets you be a critical part of an important transformational project? To work directly with a highly skilled team of professionals? CGI (US South) is looking for a Project Coordinator to support a high-profile project in Tallahassee, FL. The Project Coordinator will assist the Project Management Team in providing the critical administrative functions of the project. This role is not for a passive administrator. We are looking for a dynamic and proactive coordinator that wants to be a critical part of our project’s success.

Your future duties and responsibilities
• Develop and coordinate the on-boarding policies and procedures for new project team members. These activities may include background checks, getting badges/ids, security scans, interviews, etc.

• Develop and coordinate the exit transition policies and procedures for project team members leaving the project. These activities may include exit interviews, ensuring all equipment is returned, security/id badges are returned, travel and expense reports are completed, etc.

• Developing a Project Notebook with project policies, procedures and helpful information for project team members. Examples of policies included will be for work hours, travel, expense and reimbursement, dress-code, communication and social media use, data and security, etc. Examples of information will included will be for work-site location and travel logistics, facility and parking information, work schedule and holidays, etc,

• Publishing updates to the Project Notebook content to make sure it remains up-to-date and relevant as the project progresses.

• Performing reviews and audits of the project policies to ensure project members are following the appropriate instructions and procedures.

• Reviewing and approving travel and expense reimbursement reports.

• Providing periodic reports on the travel and expense costs incurred to the Project Management Team as well as an analysis and insights on how to lower costs.

• Establishing standards and templates for key project documentation (i.e. meeting minutes, deliverables, etc.) using standard work processing formats (i.e. MS Word, MS Excel, MS Power Point, etc.)

• Assist the Project Management Team in pulling together both internal and external reports for distribution.

• Assist the Project Scheduler in pulling together reports associated with the Project Schedule and following up with project team members on Action Items, Risk and Issue Log items, etc.

• Assist in the printing and duplication of materials required by the project team to facilitate and support meetings and project gatherings.

• Coordination of the catering of food and beverages for project meetings and gatherings.

Required qualifications to be successful in this role
• Well organized (can manage the successful completion of multiple tasks at once)

• Detail oriented (experience reviewing project travel and expense reimbursement reports)

• Proactive (identifies needs and addresses them prior to being told what to do)

• Strong communicator (both written and verbal)

• Proficient in Microsoft Outlook, Word, Excel, Power Point and Share Point.

o Outlook – capable of managing schedules and setting up meeting and email distribution groups

o Word – capable of setting up highly formatted templates for deliverables

o Excel – competent with basic spreadsheet functions

o Power Point – capable of setting up setting up highly formatted templates for presentations

o Share Point – capable of creating and managing new Share Point sites, modifying pages and lists

Desired Qualifications:

• Certified Project Management Professional

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com .

No unsolicited agency referrals please.

CGI is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned .

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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

Skills

·  Communication (Oral/Written)
·  Detail-oriented
·  Time Management

Reference

635398