Project Admin & Coordinator, Information Systems

Job description

Job Description

Project Admin & Coordinator, Information Systems

Position Description
Would you like to be part of a leading IT organization offering great opportunity and challenge? CGI Regina is growing and looking for several talented and energetic individuals to join our team.

We offer the opportunity to work with Canada’s largest Information Technology and business process services company with a true global presence in a fast-paced and energetic atmosphere where your personal and professional growth is accelerated by your desire and sense of commitment. CGI’s continuous growth is a testament to the confidence clients place in them and to the dedication of their professionals. At CGI, all employees are called members because they feel a powerful sense of ownership and accountability. Members at CGI are building their own company – in 100+ offices worldwide. CGI has the global resources, expertise, stability and dedicated professionals needed to achieve results for clients – and for members; that’s why an astounding 90 percent of them are CGI shareholders.

We are searching for a Project Coordinator who will be a highly motivated and well-organized individual with excellent communication and administrative skills. The successful candidate will provide confidential and responsive project administrative support to the Regina office.

Your future duties and responsibilities
• Produce professional, high quality documents, proposals, presentations, reports and correspondence in a timely manner.
• Maintain professionalism while responding to client inquiries over the telephone.
• Assist Project Manager in preparing status reports
• Update project deliverable documentation
• Assist Project Managers in updating and maintaining project plan information.
• Reconciliation and Analyzing Data including Financial Reports
• Respond to internal requests for ad-hoc report generation, etc.
• Administrative support for the project team including infrastructure issue management, following up on outstanding documents, scheduling meetings, taking minutes
• Organizing, attending and participating in internal and external meetings as required.
• Take meeting minutes and document action items.
• Identify and propose process improvements
• Respond to project-related queries
• Respond to auditor requests
• Assist Project Manager(s) to prepare presentation materials for meetings.
• Maintain a high level of team support and back up.
• Assist with records management
• Provide support for front desk reception when required (up to 25% of the time)

Required qualifications to be successful in this role
• Previous experience in a Professional / Office environment in a combination of Administrative, Customer Support, Reporting type roles
• Proficient with Microsoft Office Suite and Visio
• Strong analytical, problem solving, organizational and time management skills
• Strong verbal, written and interpersonal skills
• Quick learner / adaptable
• Detail oriented
• Proven experience with forecasting and budgeting
• Ability to interpret policies and procedures
• Works well independently and within a team environment
• Ability to take ownership of a process and improve it.
• Ability to effectively write technical, informational or process documentation.
• Results-oriented with a strong track record of successful delivery
• Post secondary education in a relevant discipline or equivalent work experience

Build your career with us.

It is an extraordinary time to be in business. As digital transformation continues to accelerate, CGI is at the center of this change—supporting our clients’ digital journeys and offering our professionals exciting career opportunities.

At CGI, our success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing our company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create.

Be part of building one of the largest independent technology and business services firms in the world.

Learn more about CGI at www.cgi.com.

No unsolicited agency referrals please.

CGI is an equal opportunity employer. In addition, CGI is committed to providing accommodations for people with disabilities in accordance with provincial legislation. Please let us know if you require a reasonable accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.

Skills

·  Microsoft Office
·  Microsoft Project
·  Microsoft Visio

Reference

620289