Management Analyst II (Executive Assistant) - CIV

Job description

.video-wrapper svg { top:40%; }

U.S. - What we do matters

By playing this video you consent to Google/YouTube processing your data and using cookies – Learn more .

Position Description:

CGI Federal is seeking a Management Analyst II (Executive Assistant) to support the Civil division of DOJ in Washington, DC.

Your future duties and responsibilities:

Assist senior management officials within the Office of the Assistant Attorney General (OAAG) and the Office of Management Programs (OMP) with special programs, projects, and unique assignments.

OMP:
• Independently prepare briefing materials for use by the Executive Officer, and other senior DOJ officials in the Division.
• Perform a variety of sensitive assignments relating to administrative policy and operating procedures and carry out special assignments for the Executive Officer and other senior OMP officials.
• Prepare drafts and/or final form material such as memoranda, letters, reports, requests, etc., as assigned. Edit and proofread executive correspondence and memoranda.
• Perform general clerical work including filing, copying, sorting, mailing, arranging meetings, maintaining calendars, preparing reports and documents, and other clerical duties as needed.
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintain the Executive Officer’s calendar advising him/her daily of upcoming appointments.
• Receive and accurately route all routine internal/external communication (including but not limited to phone calls, emails, calendar appointments, and mail).
• Perform other duties as assigned.

OAAG:
• Read, research, and route correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
• Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Liaison with various administrative areas, such as human resources, budget, finance, facilities, records management, etc.
• Compose correspondence and emails for routine correspondence.
• Develop and maintain an online filing system, in accordance with the CIV file plan and coordinates archival schedule. Controls the chronological filing system.
• Participate in the onboarding and exiting of the Division's staff.
• Update and manage various email distributions and division listings
• Using E2, administer travel including air, hotel, and car rental reservations, travel authorizations, and expense reports. Compare expenditures and statements, and tracks through reimbursement.
• Manage the local travel expenses, reporting, and records through reimbursement.
• Assemble all background information for reports, meetings, and conferences.
• Review all incoming documents and outgoing memoranda for proper form, accuracy, and compliance with special instructions.
• Perform special assignments and projects, make recommendations and resolve complex issues.

Required qualifications to be successful in this role:

Must possess the following:
• Excellent customer service, attention to detail, proficiency with Microsoft Word applications, SharePoint, and Adobe Acrobat, effective communication, strong writing and organizational skills. Critical thinking, the ability to work in a fast-paced environment, and experience providing administrative support to high-ranking Executives.
• Due to the nature of this government contract, US Citizenship is required.
• Must be able to obtain DOJ issued clearance and meet all security requirements.

The work requires sitting, walking, standing, bending and carrying light items such as papers and files.”

Hourly Rate: $28.79/hour

CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category

401(k) Plan and Profit Participation for eligible professionals

Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits

#CGIFederalJob

Skills:

·  Consumer Services
·  Document Management
·  Records Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team—one of the largest IT and business consulting services firms in the world.

Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.

CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.

We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members.

All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.

CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.