Office Coordinator and Finance Administrator - Shoreditch

Job description

Job Purpose and Summary

Canon’s Shoreditch office is home to one of the newest and most exciting parts of Canon’s 200,000 global workforce : Digital Services. Our 30 person team are building new products and services in exciting ways - using cutting edge technology in a fast-paced environment - for consumers around the world to do more with the photographs they capture.

We are a diverse team of designers, marketeers, engineers, product managers and customer support who speak 12 languages natively. And we’re seeking an Office Coordinator who can not only help us run as a well-oiled machine but keep the team happy.

This role represents an exciting and challenging opportunity for an organised and proactive Office Coordinator to provide administrative, financial management and coordination support to Canon's Digital Services team in central London.

 

What we give

With Canon, you'll get the support and encouragement you need to grow, from people who share your ambition. We'll invest in your professional development to help you learn and progress in your role with us. You'll find leaders who give you the freedom to explore new things and a team where knowledge is shared openly. Your Key Responsibilities will be:

1. Financial - Managing Purchase Orders and invoices and ensuring bills are paid on time, following Canon’s processes to the letter. Tracking spend against budget.

2. Logistics - Being the team’s contact with suppliers – from the cleaners to IT providers to renovation contractors - ensuring everything runs efficiently and quickly.

3. Environment - Generating, capturing and implementing creative ideas for making our environment beautiful and fun, and keeping it safe.

4. People - Organising and facilitating interviews, and onboarding new team hires, ensuring they have all the equipment and support they need.

5. Social - Organising team meals and events and keeping our kitchen stocked.

6. Product - Organising the logistics for customer testing sessions of our products.

7. Travel - Organising travel logistics for members of the team.

8. Other - Other general secretarial and administrative tasks as required.

 

What we ask

We need people who can achieve the exceptional by working collaboratively, who have the courage to risk new ways of doing things and the ability to see the world the way their customers see it. We're looking for creative problem-solvers like you, someone who can ensure Canon stays ahead in an ever-changing world.

We're looking for someone with:

Profile:
Good educational background.
Previous office management, administrative and financial coordination experience required, including invoice management and tracking budgets.
Strong service and delivery ethic and effective teamworker.
Experience of working within a diversified European team or multi-cultural environment.

Skills:
Fluency with Oracle accounting/ procurement software (or similar) will be advantageous
Good numerical skills, and confident Excel user (tables, basic formulae)
Strong verbal and written communications
Ruthless organisation and prioritisation
Ability to keep a genuine smile and positive attitude, no matter how busy you get

Good written and spoken English is required, other European languages are a bonus (particularly German, to help us check an occasional translation or customer query!)

 

You will need

To succeed in this role, you'll need to demonstrate the following Canon competencies:

Act as a Team Player
Apply High Standard of Accuracy
Communicate Effectively
Focus on the Customer
Plan and Organise Effectively
Respond Flexibly

Further Information

Location: Shoreditch, London

Closing Date: Friday 31 March - please apply as soon as possible

Canon Benefits:

• Annual 10% Bonus scheme
• Pension scheme
• Private Medical Insurance
• Long service awards
• Enhanced maternity pay
• Enhanced company sick pay
• Long Term Group Disability Cover
• 25 days holidays per year
• Staff Purchase Scheme
• On-site kitchen
• Ride to Work scheme
• Employee Assistance Programme
• Flexible Working Policy

No Agencies Please

 

Canon is enriching lives and businesses in incredible new ways. You can play a part in shaping the future of a company that’s strong, ambitious and considerate, where people do great things together. You can expect the exceptional and achieve the exceptional, with the world's best imaging company. 

Expect the Exceptional.