Project Administrator (m/f)

Job description

Project Administrator (m/f)-TEMA-UKLD01411081

Description

Bombardier Transportation, a global leader in rail technology, offers the broadest portfolio in the rail industry and delivers innovative products and services that set new standards in sustainable mobility. BOMBARDIER ECO4 technologies – built on the four cornerstones of energy, efficiency, economy and ecology – conserve energy, protect the environment and help to improve total train performance. Bombardier Transportation is headquartered in Berlin, Germany, and has a very diverse customer base with products or services in more than 60 countries. It has an installed base of over 100,000 vehicles worldwide.

We are currently looking to recruit a Project Administrator (m/f) for our site in London

YOUR ROLE

The Project Administrator provides support to all members of the Project Core Team and is responsible for ensuring that all members of the Project Core Team are provided with good working conditions. The incumbent will raise Purchase Orders for Non-Product-Related items and manage their completion, meet visitors to site and provide an induction where required, deal with local IT and Office Equipment issues.

YOUR TASKS

• Ensure that all shared facilities are well used and maintained in good conditions,
• Organise all business travel
• Manage all processes required for Project Core Team members to gain access to the Bombardier standard Information and Business Systems (and provide associated training where applicable)
• Ensure new starters are fully equipped with the required access, IT hardware, phones, and work wear on their first day
• Manage the General Notice Board and keep it up to date with policies, briefs, notices etc.
• Administer NPR (Non Product Related) orders in compliance with the defined directives and procedures from the NPR Procurement team (examples: office based items, phones, work wear, PPE equipment, standard tools, Vehicle hire etc.)
• Support the Human Resources policies in administrating the HR aspects of the project (record absences, holidays, movements, training, overtime and pay, new starters, minute taker in hearings, disciplinary)
• Provide general support to the Depot Manager to arrange meetings, organise project events (internal and external) and administer project documentation (including customer correspondence) and provide assistance and support for reports and presentations as required, provide administration support to the Depot Manager, take Core Project Team meeting minutes on behalf of the Depot Manager.
• Be the first contact for Depot Visitors to Bombardier. Provide Inductions to visitors as required. Manage the visitors register.

Bombardier Transportation is the number one provider of rail solutions in the world. Our business holds the number one global market position in eight of the ten markets we service. Our product portfolio includes a full range of passenger rail vehicles and we manufacture locomotives, bogies, propulsion and rail control solutions.

Job: General Office Work
Primary Location: GB-ENG-London
Organization: Transportation
Schedule: Full-time
Employee Status: Regular

Desired profile

Qualifications

YOUR QUALIFICATIONS

• Languages: Native English

• Degree in a relevant field considered a plus
• Good experience in a similar role, preferably within railway industry
• Very good knowledge of the Microsoft package (Word, Excel, PowerPoint)
• Experience in taking minutes, working in a fast-paced environment, booking and making reservations
• Strong communication, organizing and presenting skills

Your ideas move people.