Expire bientôt Bnp Paribas

Office Administrator

  • Newcastle upon Tyne (Tyne and Wear)
  • Comptabilité / Contrôle de gestion

Description de l'offre

BNP Paribas Real Estate, a specialised division of the financial services group BNP Paribas, is able to provide targeted or integrated solutions, both locally and internationally, and offers its clients a comprehensive range of commercial and residential real estate services, thanks to its 6 lines of business: Property development, Transaction, Consulting, Valuation, Property Management, Investment Management. With a ranking amongst the leaders on the market, BNP Paribas Real Estate is present in 30 countries, counts 3400 employees and makes a turnover of €658 millions.

The role

Provision of a full administration service to a team of surveyors within the Property Management business line

Key deliverables
· Typing correspondence minutes/reports/spreadsheets
· Answering telephone calls in a professional manner
· Diary management – organising internal and external meetings
· Organising travel
· Ensuring all mail and faxes are distributed to the team
· Filing and general administration duties for the team
· Occasional cover of the national switchboard
· Archiving files
· General secretarial role producing correspondence, reports, invoice fees and diary management for the team
· Administrative duties such as departments post management, creating files, assisting in organising inspections
· Assisting Office Manager as the need arises. other departments or Office duties when workload permit
· Responding to routine enquires

Responsibilities

Financials
· May have budget and cost control responsibilities
· Has an awareness of wider team or department budget

Clients and Business Development
· Proactive in building relationships with internal clients and responsive and helpful to external clients
· Functional or specialist competence with relevant understanding of business/ departmental context
· Completes own work under minimal supervision/guidance
· Can deal with novel or difficult situations within context of own function or specialism

People

· Active team player
· May manage a small team of administrative employees
· Shares expertise with colleagues
· Proactively communicates to colleagues and others

Systems and Process

· Manages, co-ordinates, implements and develops a range of important activities, processes, functions or relationships
· Makes some decisions within field of expertise
· Is conscious of process and takes steps to protect interests of BNP Paribas Real Estate
· May contribute to BNP Paribas Real Estate projects

Person specification

Essential
· Experience of a team administration role preferably within a professional or financial services environment
· Experience of IT systems including Microsoft Office and the ability to utilise the range of software packages available within the business

Desirable
· Previous experience relating to property

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.