Accounts Payable Clerk FTC 6 to 12 months

  • To be negotiated
  • Audit / Accounting

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Accounts Payable Clerk FTC 6 to 12 months

The role

The Accounts Payable Clerk works within a small team responsible for the logging and processing of purchase invoices and payment of suppliers. The objective of the role is to ensure that supplier accounts are correctly maintained in accordance with established procedures and that invoice documentation associated with purchases is property recorded and filed. The Accounts Payable Clerk supports the Accounts Payable Manager by:

· Processing invoices and dealing with supplier queries
· Reconciling supplier statements
· Scanning, collating and filing invoice documentation
· Opening and sorting post

Key Deliverables

· Maintain the accounts for a specified range of suppliers and act as the suppliers' point of contact within Accounts Payable
· Process all invoices within 24 hours of receipt ensuring that they are logged and / or posted onto the accounting system in accordance with established procedures
· Ensure all invoices comply with client and HMRC requirements and are correctly authorised and approved within agree authority limits
· Ensure that all invoice queries are actioned within 24 hours, liaising with Facilities Managers and Surveyors as required
· Reconcile supplier statements
· Match invoices against various reports to support payment processing, client reporting and service charge reconciliation
· Identify and arrange replacement of any missing documentation
· Open, sort and distribute incoming mail on a rota basis
· Scan and file invoice documents and perform other such clerical functions as may be required from time to time
· Contribute to the Accounts Payable team's performance by ensuring that no backlogs occur and that the Accounts Payable Manager is fully informed of all potential problem situations
· Assist in the preparation of payments
· Ensure value tax receipts are obtained in follow-up to payment of pro-forma invoices / applications
· Adhere to all agreed procedures and controls
· Participate in the company's performance management programme, adhering to and promoting internal performance standards.

Person specification

Essential qualifications

· GCSE level education or equivalent

Essential experience

· Experience in a purchase ledger / property accounts administration role within a busy

office environment

· Must be highly numerate and accurate with strong attention to detail and good verbal and

written communication skills

· Conscientious and highly focussed, with practical office experience and common sense

· Experience of using computer based accounting systems, ideally Trace Tramps, or

similar packages such as Yardi Propware / Voyager, Qube Horizon, etc.

· Able to work to tight deadlines and manage time effectively

· Good skills in Microsoft Office products (Excel, Word, and Outlook)

· Understanding of accounting techniques including purchase ledger transactions would be

an advantage

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