Bilingual Talent Acquisition/HRMS Coordinator

Job description

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.

This role is responsible for providing support to the Human Resources Talent Acquisition Team and the HR Systems team to meet the needs of the business.

What you’ll do:

New Hire Activity, the   full cycle Talent Acquisition administration process

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Responsible for collecting all new hire paperwork in order to help support a successful first day experience

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Responsible for ordering background checks and providing status updates to the talent acquisition partners when applicable

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Assist Payroll by gathering and providing new hire tax and direct deposit information and sending to the payroll provider

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Communicate with internal stakeholders and new hires to provide starting details and additional information as required

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Process candidate related payments including signing bonuses, allowances and referral bonuses

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Responsible for creating employee record in Workday and uploading new hire documents 

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Quarterly survey for the government

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Maintain the Recruitment email inbox and responding or redirecting inquiries as appropriate

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Assist with the summer intern program

HR System Administration and Other Projects

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New Hire Survey and Hiring Manager Surveys – manage quarterly deployment and analysis of surveys

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Review  and approve Workday business process transactions including hires

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Assist with the coop Audit to ensure individuals who are being extended remain active and those who are leaving are terminated in the system

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Respond to and processing Fitness Subsidy requests for payment

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Calculate and process Parental Leave top up calculations

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Process requests for ad hoc deductions or additions to employee pay

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Understand  the potential downstream impacts of transactions on all areas of HR

KEY PERFORMANCE INDICATORS:

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Timely and accurate completion New Hire records in Workday.

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Talent Acquisition Partner and Hiring Manager satisfaction with performance.

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Quality and timely reports, letters, memos and presentations.

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Accurate and timely processing of Work Day records, offer letters, new hire packets.

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Quality and effectiveness of assisting job candidates with questions, interview schedules and travel arrangements.

What you’ll bring :

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Undergraduate degree in Human Resources or related field  or  an equivalent combination of education and experience.

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Bilingualism (French)

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Strong communication skills

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Attention to detail; accuracy

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Self-starter with the ability to work independently and proactively to achieve results

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Strong organizational skills and proven ability to prioritize a high volume of tasks

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Ability to work in a face paced environment

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Aptitude/Proficiency in working with database systems

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Previous experience with supporting Talent Acquisition function preferred

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Experience and proficiency with Microsoft Office products required (Word, Excel, PowerPoint, etc.)

What you’ll get

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Competitive rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.

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Exceptional Career Development opportunities.

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We’ll support your professional development education.

Additional Information: Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.