Personal Assistant

Job description

Atos SE (Societas Europaea) is a leader in digital services with pro forma annual revenue of circa € 12 billion and circa 100,000 employees in 72 countries. Serving a global client base, the Group provides Consulting & Systems Integration services, Managed Services & BPO, Cloud operations, Big Data & Cyber-security solutions, as well as transactional services through Worldline, the European leader in the payments and transactional services industry. With its deep technology expertise and industry knowledge, the Group works with clients across different business sectors: Defense, Financial Services, Health, Manufacturing, Media, Utilities, Public sector, Retail, Telecommunications, and Transportation.

Atos is focused on business technology that powers progress and helps organizations to create their firm of the future. The Group is the Worldwide Information Technology Partner for the Olympic & Paralympic Games and is listed on the Euronext Paris market. Atos operates under the brands Atos, Atos Consulting, Atos Worldgrid, Bull, Canopy, Unify and Worldline.

This position requires regular travel London, remote work will be possible occasionally.

Key Responsibilities:

• Develop an appropriate level of business knowledge that allows the post-holder to make informed decisions in the absence of their relevant Client Executive. This will include the project management of basic workflows.

• Develop mutually beneficial networks across the PA, EA and functional community at all levels within Atos (including globally as needed) in order to establish and develop effective relationships, adopting a customer focus with all internal and external stakeholders including clients, the Executive team and internal colleagues

• Meet and greet all guests and to act as an ambassador for Atos

• Ensure that confidentiality is maintained at all times

• To work collaboratively across the PA team to ensure that other PA’s and Client Executives are supported when necessary and that the team works together to generate ‘win-win’ outcomes

• Share best practice and learning across the PA team and wider networks as appropriate within

• Attend external and internal meetings, take minutes at these meetings and follow up these actions on behalf of their Client Executive(s) as required

• To effectively manage their Client Executive(s) diary by understanding high and low priorities and managing these accordingly

• To maintain diaries to ensure the most effective use of their Client Executive(s) time including the ‘building in’ of travel and desk time

• To arrange and manage internal and external meetings and external events/conferences. This will include agenda management, room bookings, preparing papers for attendees, taking minutes, managing agreed actions and arranging hospitality where necessary

• To produce reports, documents and presentations (e.g. monthly reporting and PowerPoint etc.) for internal and external meetings where appropriate. This will include the collation and analysis of data where relevant

• To proactively manage their Client Executive(s) email inbox or social media platform. This will include the composition and drafting of responses, prioritising key issues and prompting relevant stakeholders to take action when appropriate

• To pro-actively screen, evaluate and prioritise incoming phone calls and manage these diplomatically and professionally

• To manage all travel arrangements on behalf of their Client Executive(s) including the preparation of itineraries and collection of tickets when necessary and where relevant

• To create an effective filing system in order to ensure confidential storage and efficient access to documents

• Process expenses on behalf of their Client Executive(s) and approve expenses of their teams

• To approve shopping carts and invoice payments under direction from their Client Executive(s), ensuring process is adhered to

• • To proof or ‘red pen’ documents to ensure quality control – if required

Job Requirements

EssentialCriteria:

• Strong experience of working in a blue-chip, complex organisation as a PA

• Experience of working in an information-sensitive environment

• A proven track record of operating effectively within a team of PAs or a similar group of professionals

• Experience of following and adapting administrative processes

• Demonstrable experience of acquiring expertise of a business function to facilitate the taking of low level business decisions on behalf of Client Executive(s) (eg meeting priorities and advising who to see)

• Experience in working in high-pressure environments that require high attention to detail and accuracy as well as a proactive work attitude

Desirable Criteria:

• Excellent organisation, planning and prioritisation skills

• Excellent relationship-building skills with a track record of having built internal and external networks to facilitate win-win outcomes

• Strong time management skills

• A solution-focused approach to problem solving

• A high level of expertise and proficiency in MS office, social media platforms and the ability to effectively use online HR, accounting and travel systems

• Effective and assertive communication skills and a high level of active listening skills

• High attention to detail and accuracy

• Outstanding internal and external customer service skills

• Strong multi-tasking skills and an exceptional team player

• Strongly goal-orientated, assertive and resilient with a ‘can do’ approach to tasks and interactions

• Diplomatic, tactful and approachable

• Consistently professional in both manner and appearance

Your Application
If you wish to apply for this position, please click below to complete our online application form and attach your CV in either Word, rtf or text format.
Atos does not discriminate on the basis of race, religion, colour, sex, age, disability or sexual orientation. All recruitment decisions are based solely on qualifications, skills, knowledge and experience and relevant business requirements.
We are committed to making reasonable adjustments to the applications process for people with disabilities.