Administrative Assistant

Job description

General Counsel's Organization:

Where great legal minds influence global business strategy.

Our mission is to protect and strengthen American Express through legal expertise and strategic advice that helps our business partners manage risk, identify opportunities, and deliver on the company's promise of exceptional products and services. Given the dynamic nature of the global payments industry and the valued partnership between our team and the business, we see it as imperative to attract and develop talented people by:
· Providing rich work experiences and opportunities for professional development
· Recognizing and rewarding those who drive and deliver results
· Respecting and valuing diversity, integrity, and personal accountability
Role & Responsibilities:

Help propel your team and its business partners to success.

Here's just some of what you'll do in this role:
· File, scan and email documents and certifications as requested
· Prepare documents and other items for shipping or mailing
· Prepare secretary certificates, written consents, proxies for internal subsidiaries and other documents and obtain signatures as necessary
· Manage process to obtain apostille certifications with registered agent and forward to internal clients
· Order good standing and other certified documents from AXP's registered agent as necessary
· Maintain internal website for the Corporate Secretary's Office
· Process, review and obtain approvals for invoices
· Manage the procurement of office supplies and other departmental needs
· Maintain desk instructions for certain Corporate Secretary's Office processes
· Provide coverage when the Executive Assistant is out of the office

Desired profile

Are you ready for the challenge?

Minimum qualifications:
·  Experience in handling a wide range of administrative-related tasks
·  Highly-organized with an ability to demonstrate keen attention to detail, adaptability, flexibility, resourcefulness and efficiency
·  High level of integrity required for handling sensitive and confidential information
·  Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
·  Must be willing to become a notary
Preferred qualifications:
·  Previous executive or administrative support experience within a large organization
·  High energy, positive attitude and ability to prioritize and work on own initiative
·  Experience with Ariba, Concur and HR payroll systems
·  Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
·  Bachelor's degree preferred

Additional Details:
Location: 200 Vesey St, New York, NY 10085
Visa Sponsorship: Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position.

American Express:

Delivering extraordinary experiences to its customers and employees every day.

The success of American Express since its inception has been defined by its ability to innovate, evolve, disrupt, and take risks. What has remained constant throughout this history of transformation is our dedication to our customers, to our employees, and to the values on which American Express was built: integrity, quality, respect, and community.

Our open, creative, and collaborative culture is a big part of why we regularly win best workplace awards all over the world. So if you're ready to take on a challenge and make an impact, you owe it to yourself to launch or grow your career here.