Operations Administrative Assistant

Job description

DESCRIPTION

The Operations Administrative Assistant role provides support to the HR team and requires ability to work on the fulfillment center floor for up to ten hours per shift.

Tasks include:

• Clear flags in systems and assess attendance point for associates for unexcused absences.
• Collect/organize time off request forms for Amazonians from managers and associates. Get approvals from managers for vacation requests as required.
• Ensure proper coding of “time paid not work” and “time not paid, not worked” such as Vacation (vacp)/Paid Personal Time (pers)/Voluntary Time-off (vto)/Lack of Work (low) for Amazon associates.
• Make points corrections for staffing agency as directed by Amazon Human Resources (HR)
• Make points corrections for Amazon associates as directed by site leaders or Human Resources
• Identify, track and reconcile missing: in, out and lunch punches
• With manager approval, clear discrepancies associated with Time Off Task flags
• Enter punches for orientation time for staffing agency new hires.
• Input corrective action documentation into Amazon AMP system
• Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination.
• Submit counselings for both Amazonians and staffing agency associates (including tracking approval and printing for managers to deliver for Amazonians)
• Print Amazon attendance counselings sent out by HR and organize with other counselings so managers have one complete set of what they need to deliver
• Answer questions for Amazon associates on points/vacp/pers balances as required. Help escalate discrepancies to HR and resolve.
• Additional Responsibilities may also include:
• Assisting with safety and dock audits and/or type and publish them for managers
• Assisting managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc.

The Operations Administrative Assistant role provides support to the HR team and requires ability to work on the fulfillment center floor for up to ten hours per shift. Responsibilities include:

• Clear flags in systems and assess attendance point for associates for unexcused absences.
• Collect/organize time off request forms for Amazonians from managers and associates. Get approvals from managers for vacation requests as required.
• Ensure proper coding of “time paid not work” and “time not paid, not worked” such as Vacation (vacp)/Paid Personal Time (pers)/Voluntary Time-off (vto)/Lack of Work (low) for Amazon associates.
• Make points corrections for staffing agency as directed by Amazon Human Resources (HR)
• Make points corrections for Amazon associates as directed by site leaders or Human Resources
• Identify, track and reconcile missing: in, out and lunch punches
• With manager approval, clear discrepancies associated with Time Off Task flags
• Enter punches for orientation time for staffing agency new hires.
• Input corrective action documentation into Amazon AMP system
• Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide •Summary of performance history for manager to use in making a recommendation for termination.
• Submit counselings for both Amazonians and staffing agency associates (including tracking approval and printing for managers to deliver for Amazonians)
• Print Amazon attendance counselings sent out by HR and organize with other counselings so managers have one complete set of what they need to deliver
• Answer questions for Amazon associates on points/vacp/pers balances as required. Help escalate discrepancies to HR and resolve.
• Additional Responsibilities may also include:
• Assisting with safety and dock audits and/or type and publish them for managers
• Assisting managers run/track production reports, update operations reports as needed, work on projects for creating reports, etc.

Amazon Operations and Distribution is a 24/7 environment and shifts may change due to business needs.

Amazon is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation.

Desired profile

BASIC QUALIFICATIONS

Basic Qualifications:
· High School diploma or GED equivalent
· Must have administrative experience such as data entry, managing data driven report processes or detailed processes that have a lot of components to manage.
· Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word).
· Must adhere to confidentiality expectations
· Ability to work up to ten hour shifts on your feet