Offers “Amazon”

Expires soon Amazon

Facilities Administrator/Receptionist

  • Cork (Cork City)
  • Administration

Job description

DESCRIPTION

Amazon's Customer Service (CS) Department is seeking an experienced Customer Service (CS) Facilities Administrator/Receptionist to join the Facilities team. The successful candidate will form a key part of our CS Cork operation, taking responsibility for the efficient running of our reception area, supporting CS with various Facilities administration tasks that are essential for the smooth running of the site.

Tasks and responsibilities

Facilities:

Carry out site facility inspections as part of the Facilities team and ensure the facility is maintained to the required standards at all times.
Ensure all facilities on site are in full working order
Ensure vending machines are continuously stocked and in full working order.
Ensure kitchen supplies are stocked at the required level and the kitchen is in full clean and working order
Liaise with the cleaners daily to offer guidance on key areas of focus and to provide feedback and forward plans to be considered. Monitor and feedback cleaning standards
Liaising and instruct contractors on site for all repairs and maintenance issues.
Respond to Security issues in a timely manner in line with our processes and liaising with Global Security and the Facilities manager to address and escalate any unresolved issues.
Reception:

Manage & maintain reception in a professional manner ensuring all visitors and contractors are signed in and Health and safety leaflets are issued and confidentiality statement is signed
Ensure a high standard of personal and environment presentation as to give visitors a good first impression
Ensure all inbound phone calls and queries are answered and direct calls and messages to the relevant people
Ensure effective administration of all internal and external post ensuring that all delivered post is communicated to the relevant people for collection at reception
Administration of the security badge system
Monitoring and ordering of new stationary stock once per week and materials using the Oracle system, including creating Purchase Requisitions, monitoring of Purchase Orders for timely delivery and signing off for received stock
Ensure all invoices are correctly documented and sent to Accounts Payable
Manage the booking of meeting rooms and ensure the smooth running of these meetings
Arranging Travel, Accommodation, Restaurant and Taxi itineraries for visitors from other sites
Monitor reserved car park spaces to ensure the correct staff are using them
Ensure loss property is communicated to site and kept safely until owners retrieve item
Ensure no unauthorized people enter the building without permission from the Facilities Manager/Site lead

Desired profile

BASIC QUALIFICATIONS

Previous use of Microsoft Office suite and internet tools essential (ECDL or other similar qualification an advantage)
Excellent interpersonal skills
Flexible approach to working hours
Good telephone and reception manner

Make every future a success.
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