Executive Assistant to Head of WW Production & Operations

Job description

DESCRIPTION

We are hiring an Executive Assistant to support the Heads of WW Series Production & Operations and WW Post & Mastering. The Executive Assistant is responsible for a high volume of tasks including complex calendar management, frequent coordination with Assistants inside and outside the company, and detailed global travel itineraries. An enthusiastic, team oriented approach is essential. The position requires the ability to build effective working relationships inside and outside of the group, maintaining a comprehensive understanding of the organization and concrete grasp of team objectives. Experience working with entertainment industry professionals is a plus.

The ideal candidate will be a detail oriented, organized planner with the demonstrated ability to deliver results and respond efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The position requires bias for action with little to no guidance, effectively managing multiple priorities with strong judgment and savvy problem solving skills.
Duties & Responsibilities include:
· Develop and maintain day-to-day schedules prioritizing activities with good judgment and business understanding, proactively identify and resolve scheduling conflicts
· Domestic & international travel itineraries and expense reports
· Track and drive completion of key deliverables and follow up on outstanding items as needed
· Ownership of on-boarding process and space management for a growing team
· Manage all administrative support functions, including meeting preparation such as distributing copies, video and conference call coordination, supply ordering, team event coordination
· Plan and maintain an annual calendar of events and schedules
· Maintain org charts

This role is based in Santa Monica, CA.
Amazon is an Equal Opportunity-Affirmative Action Employer - Minority/Female/Disability/Vet

Desired profile

BASIC QUALIFICATIONS

· 1-2 years of on-set physical production experience
· 2+ years of experience in dedicated support of executive leadership
· Exceptional written and verbal communication skills
· Highly motivated, organized individual who is able to work independently and effectively in an ambiguous environment
· Demonstrated ability to prioritize and handle multiple assignments in a fast paced environment
· High levels of integrity, discretion and experience handling confidential information
· Positive, proactive and able to always exercise great judgment, team oriented philosophy
· Wants a career in production
· Superior Outlook, Excel, SharePoint, and Microsoft Word management skills