Executive Assistant

Job description

DESCRIPTION

Amazon is seeking a bright, friendly, customer-obsessed and self-motivated Executive Assistant to join the Fashion Tech Org. This is a great opportunity to join a high functioning and growing business and Admin team with plenty of new challenges & responsibilities for you to grow and further your professional career.

This Executive Assistant would support one to two Executives within Fashion Tech Org, key leaders within the Amazon Fashion business. The leaders of the Fashion Tech org strive to make Amazon the number one destination for online apparel shopping by delighting customers through engaging content and innovative shopping experiences. While providing direct support to our Executive Leaders, the role has involvement and impact across Amazon’s entire cutting-edge Fashion business (known within Amazon as Softlines).

Primary Responsibilities:
· Complex Calendar Management of 1-2 Executives and scheduling requirements
· Management of individual and group travel requirements to domestic and/or international locations
· Understand intricacies of cultural differences and operate within multiple time zones simultaneously
· Event planning for staff meetings, annual business reviews, off-sites, all-hands, and/or external facing events
· Set up VC connections for conference call meetings and own documentation support
· Expenses, budget management, and org chart management
· Interface with internal partners beyond Softlines
· Have exceptional verbal and written communication skills to manage internal announcements, document editing, presentation editing and drafting emails for Executives
· Own space planning for the Fashion Tech Org
· Collaboration with other Executive Assistants, Finance & HR Partners on key business events
Additional Responsibilities:
· Project Management (meeting agendas, tracking key deliverables and action items, reporting, maintain operational metrics or KPIs for department, etc.)
· Space Planning and Office Space Management for a business, or own multiple floors
· Employee Morale (team events, org-wide events, celebrations, etc.)
· Independent Problem Solving complex administrative issues business-wide
· May assist with interviewing, training, or mentoring of additional hires
The ideal candidate will be an experienced Administrative professional who is looking for their next big opportunity to grow & advance their career. They will be a fast learner with experience working with little to no guidance using sound judgement in a fast paced, goal-oriented, and ever changing work environment. They will also have strong prioritization abilities to complete a high volume of complex tasks autonomously, and a history of establishing mechanisms to simplify or streamline processes and establish structure. The ideal candidate will be a detail oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure.

Desired profile

BASIC QUALIFICATIONS

· 3+ years of experience assisting multiple Executives in a corporate environment (complex calendar management, meeting coordination, travel coordination, event planning, etc.)
· 1+ years of Project Management/Project Coordination Experience (goal & project tracking, reporting, space planning, budgeting, process improvement, etc).
· Advanced use of the Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, and Word)
· 5+ years of experience working in a fast paced, large, and/or complex work environment
· BA/BS Degree, or a HS Diploma and additional 3yrs of experience in above qualifications