ADMINISTRATIVE OFFICER HF

Job description

Company:
Amaris is an independent, international Technologies and Management Consulting Group. Created in 2007, Amaris is already established in over 50 countries and supports more than 750 clients worldwide throughout their project's lifecycle. Our expertise covers five areas of innovation: Business and Management, Information Technologies, Engineering and High Technologies, Telecommunications and Biotech and Pharma. With more than 65 offices across the world, the Group offers proximity support to its clients in all their locations and many opportunities of international careers for employees.
In 2018, Amaris aims to reach a turnover of 260 million euros, 5000 employees and to develop its workforces with the anticipation of a further 2000 new job openings. We expect to triple our workforce within the next few years and reach a leading international position in independent consulting.
Description:
You will play a major role in the administrative management of one of our subsidiaries.
Your missions will be as follows:
- Management and general organization of the building, offices and facilities in general.
- Manage fleets and the needs of the office.
- Implement and help to develop internal process regarding office management and logistic.
- Supervise and manage the reception.
- Allocate and manage facilities, building space for maximum efficiency.
- Conduct and document regular facilities inspections.
- Execute and supervise maintenance and repair of facilities and equipment, be "hands on" when required.
- Ensure compliance with Health & Safety regulations (fire, access control).
- Oversee the effective management and minimization of waste through prevention, re-use and recycling and ensure compliance with ISO 14001 standards.
- Obtain quotes and tenders from vendors and suppliers.
- Calculate and compare costs for goods and services to maximize cost-effectiveness.
- Manage and review facility services contracts to optimize delivery and cost saving.
- Coordinate, monitor and check suppliers delivery and quality.
- Develop and implement cost reduction initiatives.
- Provide prompt response to requests and issues from facility occupants.
Profile
- You have or you are studying a Bac+3 in Management, Administration or foreign languages/translation studies.
- You have a first experience in administration.
- You will be supported in your daily work by your manager and the whole team of Administrative Officers.
- Your proactivity and process-oriented mindset will be appreciated and valorized.
- You will work on internal application and receive several training to use them efficiently.
- As part of a growing department, you could rapidly handle other responsibilities and projects for the group.