Process manager - Office Management (m/f/d) - Allianz Consulting

Job description

About Us / Who you will join:

 

Allianz Consulting is the internal consulting division of the Allianz Group. Based in Munich, Paris, Milan, Trivandrum, Pune, Singapore, New York, and Minneapolis our dedicated global teams of over 600 consultants share a joint vision: to be the consulting partner of choice for Allianz Group core segments, transforming the future of Allianz from within. We bring deep industrial and functional expertise to fulfill our clients' needs, ranging from strategy, market management, sales and distribution, IT, organization, claims and operations to central functions and Agile methodologies.

 

Allianz Consulting's structure focuses on competencies and delivery. Therefore, we are set-up in so called "practice areas" and "service clusters" that focus on the following topics:

·  Sales Excellence
·  Marketing & Customer Excellence
·  Agile@Allianz
·  Resilience & IT Excellence
·  Digital Ecosystems
·  Claims Excellence
·  Products & Pricing
·  Productivity Excellence
·  Finance Excellence & Strategy
·  Legal, Data Privacy & Compliance
·  People Excellence

 

We are seeking a highly organized and proactive Office Manager to join our Allianz Consulting team. In this role, you will play a key part in managing the day-to-day operations of our office, ensuring smooth and efficient processes. As an integral team member, you will be responsible for overseeing administrative tasks, coordinating schedules, managing the stock of IT and marketing material, and maintaining a productive work environment.

 

Responsibilities:

·  Oversee all office operations, including managing office supplies, equipment, and facilities.
·  Support the planning, coordination and execution of internal events and activities.
·  Manage and coordinate stock of IT and marketing material (e.g. giveaways), including ordering and preparing equipment for new employees.
·  Manage and maintain office budgets, track expenses, and process invoices.
·  Handle incoming and outgoing correspondence, ensuring prioritization and timely responses.
·  Liaise with building management and external service providers to address any facility-related topics.
·  Develop and implement office policies and procedures to enhance efficiency and ensure  compliance with safety regulations
·  Foster a positive work environment, promoting teamwork and supporting the Business Enablement team tasks.

 

Key Competencies:

·  Organizational Talent: As an Office Manager, you must possess exceptional organizational skills to effectively manage various administrative tasks, coordinate schedules, and maintain office operations. A keen eye for detail, strong time management, and the ability to prioritize tasks are essential to work in our fast-paced environment of Consulting.
·  Full-time Availability: This position requires a full-time commitment to ensure the smooth functioning of the office. As an Office Manager, you will be responsible for overseeing daily operations, handling employee requests, and managing administrative duties. Your presence and availability during regular office hours are crucial to maintaining productivity and addressing any urgent matters promptly.
·  100% Office Presence: The Office Manager role requires you to be always physically present in the office. This is important to facilitate effective communication, build relationships with colleagues, and provide immediate assistance to employees as needed. Your presence in the office also helps foster a positive work environment and promotes collaboration among team members. 

 

Qualification and Experience:

·  Proven experience as an Office Manager or in a similar administrative role.
·  Excellent organizational and multitasking abilities with a keen eye for detail.
·  Strong written and verbal communication skills
·  Proficient in Microsoft Office Suite and other relevant software.
·  Ability to prioritize and handle multiple tasks in a fast-paced environment.
·  Attention to detail and ability to maintain confidentiality.
·  Familiarity with basic IT troubleshooting and equipment setup.
·  Solid problem-solving skills and the ability to work independently.
·  Knowledge of office management procedures and basic accounting principles.
·  Possess excellent oral and written communication skills in English (C1 level). German is a plus.
·  Bachelor’s degree in business administration or a related field is preferred.

 

52744 | Inhouse Consulting | Professional | n.a. | Allianz Services | Full-Time | Permanent

 

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams, and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us. 
We at Allianz believe in a diverse and inclusive workforce and are proud to be an equal opportunity employer. We encourage you to bring your whole self to work, no matter where you are from, what you look like, who you love or what you believe in.
We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability, or sexual orientation. 

Great to have you on board. Let's care for tomorrow.