ADMINISTRATIVE AND OPERATIONAL SUPPORT ASSISTANT APPRENTICE (F/M) - Allianz - FRANCE

Job description

You will join a global team of enthusiastic professionals serving global corporate and bank clients. You will be based in Allianz Trade Paris Headquarters (Tour First), you will join a team of 4 people and report to the Head of Portfolio Management & reporting for Specialty Credit.

As an Executive assistant you will be responsible of:

• Management and Team support
• Support with Events organization
• Administrative and transversal support

Management and Team support:

Support the onboarding and IT Package for new joiner (IT hardware, application accesses, business cards, generic email addresses…)
Provide support to local team on any IT issue creating IT tickets (My Allicia)
Assist with preparation for meetings (book meeting rooms, order catering/food…)
Making travel arrangements: travel and hotel booking, building accesses, taxi booking…
Order office supplies via proper tool, keep track on stock
Assist with the organization of corporate and team events such as seminar, broker, farewell events based in Paris:
Help to find the event location
Support with creativity on team event invitations
Search for Team buildings, restaurants as per requests for France or other locations
Help to find goodies and gifts for team activities

Administrative and transversal support:

Follow up of expenses report
Coordinate with vendor contracts and invoices (information tools, legal invoices)
Register the approved limits within the policy in IRP (as back up)

Knowledge/Experiences/Required skills

1-year apprenticeship
Enrolled in a Bachelor/ Master program
Language: Fluent English and French (oral and written)
Strong organizational skills and efficient work practices, ensuring accuracy and consistency in quality of work
Focused, reliable and quality oriented, ability to work in autonomy, to multitask and manage priorities
Team player
MS Office skills
Able to handle priorities and workload
Liking operational roles and keen to learn.
Excited about the role to support an ambitious growth plan

Nice-to-have

Comfortable with internet and all new communication – Cloud / Yammer – Viva – Any other social media channels.
Any other language appreciated as international team (Spanish, Italian, Dutch..)

#Paris #France

Offers “Allianz”

Job description